Accounts Payable Supervisor
4 weeks ago
An Accounts Payable Supervisor ensures a robust control and compliance environment and supports the hotel to maximize profit.
What will I be doing?
The Accounts Payable Supervisor is responsible for the efficient operation of the hotel's Accounts Payable section in all activities related to timely and accurate payments, maintenance and control of the hotel's accounts payable and related accounts. Specifically, you will be responsible for performing the following tasks to the highest standards:
- Ensure a smooth operation of Accounts Payable in full compliance with policies, regulatory and contractual framework
- Invoice Processing: Reviewing, verifying, and processing invoices from vendors for goods and services received by the hotel. This involves ensuring accuracy, proper coding, and authorization before payments are made
- Maintaining relationships with vendors and resolving any billing discrepancies or issues that may arise
- Overseeing the timely and accurate processing of payments to vendors, including checks, electronic transfers, and credit card payments. Ensuring adherence to payment schedules and policies
- Monitoring and analyzing expenses to identify cost-saving opportunities and improve efficiency in procurement processes. Collaborating with other departments to control costs and manage budgets effectively
- Generating reports on accounts payable activities, such as aging reports, cash flow projections, and expenditure analysis
- Ensuring compliance with accounting principles, regulatory requirements, and internal control procedures. Implementing measures to safeguard against fraud, errors, and misappropriation of funds
- Utilizing accounting software and systems to manage accounts payable functions efficiently. Overseeing system upgrades, enhancements, and troubleshooting issues as needed
- Assisting with internal and external audits (as required) by providing documentation, explanations, and reconciliations related to accounts payable transactions. Ensuring audit readiness and compliance with audit recommendations
- Identifying opportunities for process improvements and implementing best practices to streamline accounts payable operations. Staying updated on industry trends and technology advancements to enhance efficiency and effectiveness
- Fostering a collaborative and productive work environment within the department
**What are we looking for?**
- Ability to exercise sound judgement and decision-making skills
- Excellent written and verbal communication and comprehension skills
- Ability to work well under pressure and effectively handle multiple concurrent demands and appropriately prioritize responsibilities
- Must possess the ability to analyse large amounts of data / information efficiently and accurately
- Ability to learn and perform all essential job functions accurately and safely with mínimal direct supervision, within initial training period after employee begins work
Additional Preferences:
- University degree in Accounting or Finance
- Knowledge of Tower operations to include all aspects
- Knowledge in Navision System is required
**What will it be like to work for Hilton?**
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World's Best Workplaces.
We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members' unique perspectives and voices-along with those of our Guests, Owners, Suppliers, and Partners-to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton
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