Expeditor

4 weeks ago

Doha, Qatar MPH Global Services Full time

Category: Logistics/Procurement
Industry: Oil & Gas
City/Country: Doha, Qatar
Location: Doha

We are looking for an **Expeditor** with the following details:
**Location : Doha, Qatar**

**Duration : 19 Months**

**Work Status : Resident, Single**

**Qualification and background**
- University degree in Science or Commercial field or its equivalent
- International Experience Requirement: Yes No
- Professional experience: 3-7 years post-graduate experience required in C&P within the O&G industry
- Understanding production process for the parts in order to track the parts well
- Ability to work in a matrix environment.
- Curiosity for technical matters.
- Adaptability to changing project conditions.
- Problem Solving and Planning / organizing / coordinating / controlling.

**ACTIVITIES**

The Job holder shall properly execute expediting activities (under the responsibility of his/her team leader or head of purchasing) by performing the following:

- Receive and register all PO awards they are assigned to.
- Attend the kick-off meetings (KOM). Ensure, with the QA/QC team, that all the documentation required to hold the KOM is available with the right level of approval.
- Ensuring that delivery date on PO does not slip - professional progressive expediting with Suppliers on all POs (including DDP Orders and Orders that may be out of gauge and may not have been included in their contract for shipment) with special attention to shutdown, special project materials, before delivery date on PO.
- Receive & forward the supplier's notification of inspections (NOI) to the project QA/QC team, monitor the progress of the inspections, ensure that the inspection reports are received, reviewed, agreed & logged.
- Forward the finding(s), if any, to the supplier. Keep up to date two-weeks look ahead inspection plan.
- Working collaboratively with Project procurement and QC teams. Making sure that all required technical documents on each PO line are approved before confirming to Supplier (for DDP Orders) for delivery at named place and Freight forwarder (for others) that the line of material is ready for pick up, while Freight Forwarder manages shipping documents with Supplier, as defined by the COMPANY
- Manage clarifications on lines of material on POs within project stakeholders and Supplier, whenever it ensued; prompt resolution is expected in order not to impact delivery date on PO
- Good knowledge of SAP and Freight Forwarder's Tools
- Ensuring the latest update on all lines of POs are available in SAP at all times; and on Freight forwarders Tools
- Managing EDI from SAP to Freight Forwarder's tool and vice versa
- Ensure all conditions are enforced to issue a release note and trigger the material receipt function in SAP when the release note is issued.
- Creating good receipt in SAP for all 'goods in transit' Orders
- Managing invoice discrepancy with Supplier and Procurement engineers, head office Finance dept.
- Manage PO tracking report
- Prepare and share update reports with stakeholders as at when required
- Mapping the report from Freight Forwarders report with COMPANY PO tracking report.

Other Responsibilities:

- Understand basic technical issues on an offshore construction project.
- Liaise with C&P Methods/planning/market and line Manager for reporting and statistics matters.
- Provide lessons learned to the project and C&P function.

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