Logistics Coordinator

1 week ago

Doha, Qatar Arabian Horse International Festivals and Events Full time

**Responsibilities**:_

**1. Centralized Coordination**:

- Serve as the central point of contact for all logistics-related inquiries and coordination, liaising between various departments including operations, marketing, finance, and external stakeholders.
- Facilitate effective communication and collaboration among departments to ensure alignment of logístical activities with overall event objectives and timelines.

**2. Visa and Travel Assistance**:

- Coordinate with relevant authorities, embassies, and travel agencies to expedite visa processing and ensure smooth travel logistics for international attendees.

**3. Document Management**:

- Receive and organize incoming documents, including contracts, agreements, and permits, and distribute them to the appropriate departments in a timely manner.
- Maintain accurate records and documentation, both electronic and hard copy, to facilitate easy retrieval and reference for all concerned parties.

**4. Logistical Support**:

- Provide logístical support for event planning and coordination activities, including venue logistics, transportation, accommodation, and equipment requirements.
- Coordinate with vendors, suppliers, and service providers to secure necessary logistics support and negotiate favorable terms and pricing.

**5. Inventory Management and Procurement**:

- Manage inventory of event supplies, materials, and equipment, and oversee procurement activities to ensure adequate stock levels and timely replenishment.
- Source and procure necessary logistics resources, including rental equipment, temporary structures, and consumables, while adhering to budgetary guidelines.
- **Qualifications**:_
- Proven experience in logistics coordination or event management, with a strong understanding of logístical principles and practices.
- Excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.
- Strong attention to detail and accuracy in logístical planning, execution, and documentation.
- Proficiency in using logistics management software and tools, as well as Microsoft Office Suite.
- Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with stakeholders at all levels.
- Flexibility to work irregular hours, including evenings and weekends, as required during event periods.
- Knowledge of equestrian sports and events is desirable but not mandatory.

Application Question(s):

- Salary Expectations?

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