Admin Officer
5 days ago
To act as the point of contact for all employees, providing administrative support and managing their queries.
- To manage office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
- To keep up to date information on current issues and matters of the assigned organization, related to Administration department.
- To provide general Admin support such as preparing correspondence, forms and reports, composing regular correspondence, processing confidential documents and other Admin related documents, filing electronic and hard copy.
- To provide professional & efficient admin support to managers in their day to day company business related typing, photocopying of the documents etc. work.
- Branch/ site coordination.
- Preparing and sending quotations with proper approval of the reporting manager.
- Follow up calls & mails for getting the LPOs / Contracts / Time Sheets & Payments
- Arrangements for the mobilization as per the LPO.
- To coordinate with HOD's on all day to day business related correspondence and keep the HR Manager informed on the matters
- To welcome clients/visitors, attend them and inform respective department / personnel about the guest. Advise the guest as per given instructions.
- To ensure that proper housekeeping, pest control of premises is completed so as to maintain the cleanliness inside and surrounding areas.
- To handle internal and external mail management system efficiently.
- To file documents and implement effective filing system.
- To assist the Executive Secretary / HR Manager / HR Department in busy hours, e.g. new project mobilization and tender preparation; as and when required.
- To support the corresponding departments on any External/Internal audits related to ISO as and when required.
- To ensure that requirements related to Food Safety (ISO 22000:2018), Quality Management (9001:2015) and HSE (ISO 14001:2015 & ISO 45001:2018) are implemented and maintained within the department.
- All documents/records related to Food Safety & HSE (where applicable) shall be kept up to date.
- Food safety/HSE Policy and objectives (as applicable to the department) to be followed and updated.
- Responsible to perform any other duties / responsibilities assigned by the HR Manager and to strictly maintain confidentiality of the company business dealings in accordance with Company’s Policies & Procedures and any applicable state and Qatar Laws.
**Job Types**: Full-time, Permanent
**Salary**: QAR3,000.00 - QAR4,500.00 per month
COVID-19 considerations:
Safety precautionary measures are implemented in the work premises.
Application Question(s):
- How soon you can join us?
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