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Male Secretary for CEO

4 weeks ago

Doha, Qatar ELITE MOTORS QATAR Full time

**Office manager for CEO**
- **Role & Responsibilities**:_
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organizing meetings and appointments, often controlling access to the Line Manager's office.
- Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
- Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
- Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Raising urgent payment requests when necessary
- To ensure all actions are logged, tracked and completed in a timely manner
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems

Liaising with staff, managers and clients
- Implementing and maintaining procedures/administrative systems
- Assist in managing/ supervising subsidiary office
- Perform other duties as required.
- **Skills**_
- University degree in Business Administration / Management or any relevant courses.

6-10 years' experience in similar position excellent computer skills coupled with accurate typing in English.

Must have excellent Advanced Microsoft Excel Skills

Excellent communication skills (Written & Spoken)
- Experience in administration and able to draft letters.
- Ability to work independently and professionally.
- Able to prioritize and possess effective time management.

Ability to handle extremely details and highly confidential information.
- Presentable and professional with a pleasant personality.

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- office manager (preferred)

**Language**:

- english (preferred)
- arabic (preferred)