ERP Coordinator
1 week ago
1.To act as the point of contact for all employees as per the handled operations, providing administrative support and managing their queries.
2.Develop, coordinate, and deliver staff technical assistance and training in the use of the ERP system.
3.Time sheet preparation for the monthly payroll based on the internal & external time sheets and ensure timely verification and submission of all the time sheets in the ERP.
4.Receive & process all invoices and expense forms, petty cash reimbursement and cash distribution as and when required.
5.Checking invoices and preparing Invoice summaries, GRN, based on the time sheets for monthly invoicing and maintain internal payment tracker.
6.Preparing and sending inventory closing and follow-ups.
7.Arrangements for the mobilization as per the LPO and follow up calls & mails for getting the LPOs.
8.To update the records of the goods received and goods issued to various operations, placing PO to the suppliers and following up materials and items from the suppliers.
9.Branch/ site coordination regarding staff transfers, follow-ups on QID renewals, and creating internal request in the ERP.
10.Assist in comparing the procured supplies and items from each and every suppliers.
11.Follow ups vendor payments with Finance team.
12.In the situation of non-delivery, rejection of goods, substandard deliveries or over pricing items, write the comments on the respective invoices accordingly, complete documentation and take the necessary action.
13.Provide professional & efficient admin support to managers in their day-to-day company business related typing, photocopying of the documents etc. work.
14.Monitor checkout stations to ensure that they have adequate cash available and that they are staffed appropriately.
15.Preparing and sending quotations with proper approval of the reporting manager.
16.Supervise, evaluate and coordinate with the staffs regarding their salary, uniform request, annual leaves and exit, etc.
17. Guide, train, supervise, and evaluate assigned staff in accomplishment of personal and departmental goals.
18.Responsible to maintain the confidentiality of all information including all personnel records and correspondences
19.To ensure that requirements related to Food Safety (ISO 22000:2018), Quality Management (9001:2015) and HSE (ISO 14001:2015 & ISO 45001:2018) are implemented and maintained within the department.
20.All documents/records related to Food Safety & HSE (where applicable) shall be kept up to date.
21.Food safety/HSE Policy and objectives (as applicable to the department) to be followed and updated.
22.To perform any other duties / responsibilities assigned by the Managers and strictly maintain confidentiality of the company business dealings in accordance with Company’s Policies & Procedures and any applicable state and Qatar laws.
COVID-19 considerations:
Adhere safety measures at all times.
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