Senior Warehouse Assistant, G6

1 week ago

Doha, Qatar International Organization for Migration Full time

Position Title**:Senior Warehouse Assistant**

Duty Station**:Doha, Qatar**

Classification**:General Service Staff, G-6**

Type of Appointment**:One Year Fixed Term, with possibility of extension**

Estimated Start Date**:As soon as possible**

Closing Date**:15 October 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Uzbekistan; Vanuatu_
- **Context**:_

Under the overall supervision of the Supply Chain Officer and direct supervision of the Warehouse Officer, the incumbent will be responsible for organizing warehouse and logistics activities including: warehousing inventory management and provide logistics support to the mission.
- **Core Functions / Responsibilities**:_

1. Monitor that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse Officer.
2. Coordinate with Warehouse Officer for receiving, storing, packing, kitting, labelling and dispatch of goods from/to the warehouse.
3. Coordinate with Warehouse Assistants to make sure all movement of goods are timely recorded.
4. Coordinate with labour and follow-up that daily timesheets are updated.
5. In coordination with the Warehouse Officer, plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
6. Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
7. Keep track of all financial aspects related to warehouse and is accountable for all stored goods.
8. Maintain records of all transactions; keep an efficient filing system for stock records of all documents.
9. Prepare daily and weekly progress report for warehousing activities.
10. Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
11. Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
12. Monitor that all returned items are checked, received and recorded in a timely manner.
13. Oversee and assist in the Mid-Year and Annual Physical Stock Counts
14. At the request of the Line Manager or Head of Office, participate in staff development and training processes.
15. Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.
16. Perform such other duties as may be assigned.
- **Required Qualifications and Experience**_

**Education**
- University or Bachelor’s degree in Business Administration, Logistics, Management four years of relevant professional experience, or
- High School diploma with six years of relevant professional experience.

**Experience**
- Preferably have experience in logistics at IOM and/or another UN Agency and in particular warehousing and stock inventory management.

**Skills**
- Effectively applies specialized knowledge of logistics, asset and stock inventory management.
- Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
- Excellent level of computer literacy and good knowledge of SAP and/or Oracle is an advantage.

**Languages**

IOM's official languages are English, French, and Spanish.

**REQUIRED**

For this position, fluency in English is required (oral and written).

**DESIRABLE**

Working knowledge of Arabic.

**Notes**
- **Required Competencies **_

**Values**
- respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Demonstrates willingness to take a stand on issues of importance.
- Shows compassion for others, makes people feel safe, respected and fairly treated.

**Core Competencies **- behavioural indicators _level 2_
- develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to ach

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