Lead Warehouse Assistant

3 months ago

Doha, Qatar Qatar Airways Full time

**About the role**:
The Lead Warehouse Assistant is responsible in managing all ERP (Enterprise Resource Planning) system requirements for the Warehouse operations, assigning all system request to all Warehouse Storekeepers, Junior Storekeepers, and Driver/Porters. Supporting QDF Warehouse department through system update, maintaining proper documentation, filing and transmittal of documents. Offering support to the warehouse team through effective communication between the Warehouse team and internal / external stake holders for the coordination of all warehouse related activities.

Key Accountabilities include, but are not limited to:

- Manage all ERP (Enterprise Resource Planning) system requests for the Warehouse department. System requirements include updating of Invoice and delivery details for Goods Receipt, Release transfer order for picking to start in the warehouse and priorities transfers in shipment, all job tasks in warehouse operation are received by ERP system, work as a system administrator assign system tasks to all Warehouse operational team ensuring all requests are managed properly.
- Responsible to update ERP (Enterprise Resource Planning) system with any and all information required to be updated in order to post receipt of stock and dispatch of stock from the Warehouse. Data includes updating invoice receipt details, transfer request details, QC discrepancies (inward & outward shipments). Monitoring, follow up and respond to Warehouse requests received from Buyers & Retail Operation to prioritise shipments and delivery order, track shipment discrepancies & update shipment status in the system ensuring all required actions are assigned and taken within proper time frame.
- Raise/release stocks requisitions, transfer orders for Warehouse department, carry out required administration tasks to upkeep the warehouse inventory as per the business requirements.
- Maintaining and Managing QDFC ERP/ Warehouse Management system timely and accurately, achieve all set objectives for receiving/delivery of all stock to various locations in the business.
- Uphold close liaison with the retail team and purchasing team for all the stock requisition and delivery process to ensure the inventory level are in line with business needs.
- Assigning tasks in 'Warehouse Management System' for all the Lead storekeepers, Storekeepers, Junior Storekeepers, and Porters etc. on a daily basis to ensure a fair work distribution.
- Prepare the 'Daily Productivity Report' to measure the productivity of all the Warehouse Employees. Post 'Goods Receipt Note' in ERP system to update inventory in QDF books and generate the GRN reports.
- Generating 'Expire date Report' on a daily / weekly basis to the concerned purchasing team, and merchandising team to monitor the items which are near expiry. Ship completed Transfer Orders to transfer the stocks to other locations / shops.
- Post inbound transfer orders after verification from storekeepers to maintain stock on hand accuracy in the warehouse.
- Formulate and maintain reports on a daily/weekly/monthly basis to support the operations. Some of the reports are Purchase Order Report, Transfer Order Report, Unsupplied items Report, Discrepancies report from the receiving team to the respective purchasing & finance teams, Excess delivery Information Report, Daily Shipment Report, Pending Consignment Report & Pending Registration Report.

**Be part of an extraordinary story**
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

Qualifications

**About you**
- Essential
- Insert practical and technical knowledge needed including management skills Command of English language Ability to manage workflow.
- Strong mentoring and coaching skills.
- Ability to train and develop subordinate's skills
- Ability to foster teamwork among team members.
- Excellent organization and time management skills.
- Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.
- Preferred
- PC literacy, particularly Microsoft Excel, Power Point and Word.
- Proven ability to work under pressure to defined timescales and budget.

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to

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