Administrative Assistant

4 weeks ago

Doha, Qatar BOEING Full time

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing International Corporation is recruiting Administrative Assistant level A external hire under BGES organization reporting to Senior Business Support Manager.
- Receptionist will be managing the Reception services of Boeing Global Enterprise Services which includes greeting, screening and directing visitors at company sites to specific locations and office.
- Issue badges and passes to visitors authorized to enter company property, acts as focal for receipt and delivery of mail including express packages, and provides general company location and policy information to inquirers.
- Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company, customers, and the media, and shows sensitivity to the culture and customs of local and foreign visitors. Participates on team tasks to improve office and reception processes, documents reception conditions, and implements changes.
- Manage incoming and needed outgoing phone calls and access to/from office of office occupants and visitors in accordance with office safety and security policies and procedures, including managing office security processes and equipment.
- Provide office support for business travelers and travelers requiring general/emergency assistance, also by providing assistance with flight booking and transportation arrangements.
- Schedule use of conference rooms and visitor offices; keep track of office occupants including all visitors.
- Document office visitor traffic.
- Manage outsourced cleaning company personnel, coordinate with building management & security, air-conditioning, and other departments as necessary.
- Assist office administrator with internal forms and filing such as payment request forms, travel reports etc.
- Ability to draft and translate letters in Arabic.
- Support business partners in office related activities and act as the point of contact for any queries and requests related to the office support.
- Support business partners when requested with Boeing Travel and Expense reporting.
- Provide support in making all necessary arrangements for internal & external business meetings supported by the business unit (in coordination with concerned focal)
- Perform proficient communications with customers and business partners (via all office communication channels) to effectively support office activities
- Provide general office assistant support to management and business administration personnel as required, including taking care of post office activities and small office supplies purchases in nearby stores, manage office stationary and kitchen supplies including stock holding and ordering, and other tasks as instructed by the manager. Maintaining office inventory listing.
- Assisting in selected functions such as scanning, photocopying and filing documents. Assisting in data entry processing and providing support to internal Business Unit leader(s) when required.
- Act as a back up to other team members as needed
- Other duties as assigned by management

**Basic Qualifications**:

- Preferred Bachelor Degree with 2 years’ experience or High School Certificate with 5 years’ experience
- Basic computing skills including Microsoft Outlook, Word, Excel and PowerPoint
- Demonstrate very good English and Arabic written, oral and interpersonal communication skills
- Prior experience in a multinational environment in a similar position preferred
- Friendly, cooperative and willing approach to assisting others as needed, and in undertaking routine work as well as special assignments
- Must work well in a team environment
- Demonstrated ability to provide professional support to management, maintaining confidentiality, managing priorities, and meeting deadlines

**Export Control Requirements**:Not an export control position
**Equal Opportunity Employer**:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.

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