Male Secretary

3 days ago

Doha, Qatar SIGMA Contracting & Trading Full time

Job Title: Male Secretary (Arabic and English Speaking)

**Job Description**:
Position Summary:
The Male Secretary will serve as a vital support function for the General Manager by efficiently managing administrative tasks and facilitating effective communication. Proficiency in both Arabic and English languages is essential for this role.

**Responsibilities**:

- Administrative Support:

- Manage the General Manager's calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute correspondence, memos, letters, and reports as directed.
- Maintain and organize physical and electronic files, documents, and records.
- Language Proficiency:

- Provide translation and interpretation services between Arabic and English as needed.
- Draft and translate documents, correspondence, and other materials accurately in both languages.
- Assist with communication between the General Manager and Arabic-speaking stakeholders, ensuring clarity and accuracy.
- Office Management:

- Maintain office supplies inventory and ensure equipment is in working order.
- Coordinate travel arrangements and accommodations for the General Manager and other staff when necessary.
- Assist in the preparation of presentations, reports, and other materials as requested.
- Confidentiality and Professionalism:

- Handle sensitive and confidential information with discretion and integrity.
- Represent the General Manager professionally in all interactions, both internal and external.
- Uphold a high level of professionalism and adhere to company policies and procedures.
- Collaborative Support:

- Liaise with other departments and staff members to facilitate efficient workflow and communication.
- Assist in coordinating special projects, events, or initiatives as required.
- Collaborate with other administrative staff to ensure smooth operation of the office.

Qualifications:

- Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
- Proven experience as a secretary or administrative assistant, preferably in a corporate setting.
- Proficiency in both Arabic and English languages, with excellent written and verbal communication skills in both.
- Strong organizational and time management abilities, with attention to detail.
- Ability to prioritize tasks and work independently with mínimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Professional demeanor and interpersonal skills.

**Experience**:

- Same field: 10 years (required)

**Language**:

- Fluent English and Arabic (required)

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