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Secretary

4 weeks ago

Doha, Qatar Parsons Full time

**Minimum Clearance Required to Start**:
Not Applicable/None

**Secretary**

Doha, Qatar

**Strategy and order. These are your lifelines**

**DUTIES AND RESPONSIBILITIES**:

- The Secretary, under close supervision, performs various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Most assignments require familiarity with standard Company processes and good PC skills.
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative-style word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- Establishes and maintains records of equipment, including a log of equipment service dates.
- Obtains basic data for completion of the unit's overhead budget and prepare associated recurring reports.
- Coordinates physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- Performs other responsibilities associated with this position as may be appropriate.

**EXPERIENCE AND QUALIFICATIONS**:

- Minimum 10 years document control and tracking including minimum 5 years using EDMS (Electronic Documents Management Systems) preferably Primavera Contract Management.
- Diploma and/or specialized training from an accredited University.
- Extensive knowledge and experience in document control from the project initiation to close out phases, utilizing computer based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects;
- Good oral and written English language.
- Fluent in Arabic both written and spoken with good capability in oral and written communication skills is highly preferred.
- Experience working in the Gulf region is required, 3 years minimum preferred.