Document Controller

2 weeks ago

Doha, Qatar EGEC QATAR Full time

**Job Summary**:
Document Controller is responsible to ensure the Document Management consistency across all Projects, meticulously, maintaining control and traceability of the documentation from Project initiation throughout completion.

**Duties & Responsibilities, (include but not limited to)**:

- Implement and maintain document control processes and procedures.
- Develop and maintain the Document Management System.
- Manage all flows of documents either in electronic form or on paper support.
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
- Adjusting document number formats as per client’s documentation standards/EGEC policy.
- Basic quality checks (Ensuring proper revision history including revision notification in drawings/documents, spelling & grammatical checks).
- Proper formatting/adjusting of all documents as per client’s standards/EGEC policy.
- Process incoming documentation (registration in the DMS, internal distribution, archiving).
- Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality.
- Assistance in the preparation collation and issue of reports and registers as may be required.
- Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
- Monitor technical documents review and approval in accordance with agreed schedule
- Monitoring of documentation progress in cooperation with the project planner
- Produce internal and external (Clients and Suppliers) over-due reports.
- Ensuring the use of standardized forms and templates.
- Set-up Projects folders and facilitate Project communication process.
- Establish and maintain the Master Document Register in cooperation with the Project Manager or Lead as it is confidential.
- Other relevant duties/tasks as directed by Project Manager/Lead.
- In all the above document related responsibilities have to follow clients & EGEC’s QHSE standards.
- Provide the support and cooperation in regards to the Quality department requirements and Audits.
- Provide the support and cooperation in regards to the Business development & tenders management activities when requested.

**Education & Experience**:

- Bachelor’s Degree in Business management or relevant degree
- 4-8 years of experience
- Fluent in English
- Can Join Immediately

Application Question(s):

- Will you be able to join immediately ?
- Will you be able to join for short term ?
- What is your current salary ?
- What is your expected salary ?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Document Controller: 7 years (preferred)

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