Administrative & Logistics Coordinator (Female Candidates Only)

3 weeks ago

Doha, Qatar Medical Supply Full time

**Job Summary**:
**Applicants must be female, hold a valid Qatar ID, and be able to transfer sponsorship.**

**Key Responsibilities**:
**Administrative Support**:

- Maintain office records, contracts, and filing systems for efficiency and compliance.
- Take detailed meeting minutes and track follow-up actions.
- Order and manage office supplies, ensuring cost-efficiency.
- Assist in document preparation and support various administrative functions.
- Able to handle tasks without constant supervision, takes initiative, is proactive and able to learn new tasks.
- Perform any additional administrative tasks assigned by management.

**Logistics Coordination**:

- Coordinate with shipping companies to obtain quotes and arrange incoming shipments.
- Handle logistics paperwork, ensuring compliance with customs and government regulations.
- Track and monitor shipments to ensure timely and accurate delivery.
- Collaborate with external suppliers and shipping companies to streamline operations.
- Able to follow up and find solutions to any issues that may arise and provide regular updates to management.

**HR & Accounting Support**:

- Maintain **employee records**, including attendance, contracts, and document updates.
- Assist in **payroll coordination** by ensuring accurate attendance and documentation for the Accountant.
- Support **basic recruitment tasks** such as document processing for new employees.
- Prepare and manage **invoices, payment requests, and financial documentation**.
- Possess a **basic understanding of accounting principles** to assist when needed.
- Ensure **confidentiality of company and employee information** at all times.

**Qualifications**:
**Education**:

- Bachelor’s degree in Business Administration, or related field (required).

**Experience**:

- **Minimum 3 years** of experience in **administrative roles** with logistics responsibilities (required).
- Experience in **coordinating shipments, customs documentation, and supplier communication** (preferred).
- Background in **HR support (employee records, payroll coordination) and basic accounting** (preferred).

**Skills**:

- Strong **organizational skills** with the ability to manage multiple tasks efficiently.
- Excellent **verbal and written communication skills in English**.
- Proficiency in **Microsoft Office Suite (Word, Excel, PowerPoint)**.
- Ability to **handle confidential company and employee information** with discretion.
- Strong interpersonal skills and ability to work in a **fast-paced** environment.

**License/Certification**:

- **Valid Qatar ID and ability to transfer sponsorship (required).**:

- Valid Qatar Driving License (preferred).

**Additional Information**:

- **Work Hours**: 8:00 AM to 6:00 PM, Sundays to Thursdays.
- **Commute/Relocation**: Applicants must be able to reliably commute or plan to relocate to Doha before starting work.

Pay: From QAR5,000.00 per month

Application Question(s):

- Are you available to work from 8:00 AM to 6:00 PM, Sunday to Thursday?
- Are you able to maintain professional work attire and behavior at all times in the workplace?
- Do you have experience handling multiple tasks in a fast-paced work environment?
- How many years of experience do you have in an administrative or office management role?
- How many years of experience do you have in logistics, coordinating shipments, and handling customs documentation?
- How many years of experience do you have in Human Resources, including managing employee records, attendance, and payroll coordination?
- Do you have experience coordinating with suppliers and shipping companies for incoming shipments and logistics management?
- How familiar are you with preparing and processing government and customs paperwork for shipments?
- Do you have experience working with sensitive company information and maintaining confidentiality?
- Have you worked in a role where multitasking and prioritizing multiple responsibilities were essential?
- How proficient are you with Microsoft Office Suite (Word, Excel, PowerPoint)?
- Are you comfortable working in a fast-paced environment where you will be responsible for handling multiple tasks at once?

**Education**:

- Bachelor's (required)

**Language**:

- English (required)

License/Certification:

- Qatar Driver's License (preferred)

Application Deadline: 08/03/2025

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