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Analyst - Tender & Cost

4 months ago

Qatar Milaha Full time

**Description**

**Key Roles & Responsibilities**
- Liaise with Senior Manager - Commercial/ as required to take receipt of tender documentation.
- Review and acknowledge ITT documentation, distribute to relevant section and hold strategy/kick off Meeting.
- Liaise with all concerned stakeholders to set up and maintain a tender folder (electronic and hard copy) utilising standard contents list from receipt to execution
- Compile and manage all pre and post tender Client clarifications in relation to the tender submission with the assistance of all concerned stakeholders.
- Collate, review, distribute and manage ITT’s and negotiate the best commercial value with lowest risk for inclusion in the tender submission including interfacing with other departments to develop scopes
- Oversees all aspects of proposal preparation, ensuring quality, compelling bids are submitted in a timely manner.
- Review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
- Compile and manage all pricing documentation and any other associated documentation required in line with the tendering process
- Liaise with other departments to ensure all documentation required is contained within the tender submission
- Negotiate with potential and current clients on behalf of their company in order to secure deals and implement pricing agreements between vendor and customer.
- Assist with bid pricing and submit pricing suggestions for review and approval.
- Highlight any major commercial, contractual or financial risks or issues relating to the tender submission with the relevant personnel to ensure optimum solution
- Compile and manage all commercial and contractual qualifications for the tender submission and review all technical qualifications
- Ensure tenders are well documented in a timely manner with appropriate level of detail, including full and accurate costs.
- Assist the management team with historical data for the pricing strategy of the tender
- Attend and participate in Client negotiation meetings as/if required and prepare and distribute minutes accordingly.
- Review, execute and distribute all contractual documentation as required including obtaining all necessary approvals in line with the authorization matrix
- Assist with facilitating any project bonds, guarantees and insurances required by main contract
- Ensure proper handover of all relevant commercial and contractual documents between departments
- Provide all commercial and contractual advice to the Tendering Team
- Ensure proper handover of all tender documents between from Tendering to Operations project team in the event of Contract Award
- Highlighting any major commercial or contractual risks or issues to the relevant Commercial/Project Managers and work with them to ensure optimum solution
- Collect and archive documentation regarding the offer/order and records assumptions and decisions taken during the development process
- Create standard process and tools to develop reuse solutions to improve productivity within team.
- Perform other job-related duties as assigned

**Qualifications**

**Education & Professional Qualification**:
Bachelor’s degree
**Professional Experience**:
5 to 10 years experience in tender and Contract process
**Geographic Experience**:
N/A
**Computer Skills**:
**Language Skills**:

- Business Fluent in English - both written and spoken is required
- Arabic a plus

**Market/Industry/Functional Knowledge**:

- Good knowledge of marketing methods (market research, quantitative and qualitative analysis, pricing, advertising, channels, media, etc.)
- Strong ability to define and develop processes.
- Sound Project Management and Coordination Skills
- Strong knowledge of related health, safety, security and environmental regulations
- Good understanding of Quality Management Systems, such as ISO 9001
- Understanding of project management practices
- Knowledge of subsea operations (diving / ROV) is a plus

**Others**:

- Pleasant personality
- Good interpersonal and communication skills

**Job**: Professional

**Organization**: Subsea Services

**Job Posting**: Feb 27, 2024 **Unposting Date**: Mar 28, 2024