Admin Executive

2 weeks ago


Doha, Qatar Gold Leaf Consultants Full time

**Job Overview**:
Job Responsibilities:

- Manage day-to-day administrative tasks including filing, data entry, document management, and correspondence.
- Coordinate meetings, appointments, and schedules for management and staff.
- Oversee office supplies, manage inventory, and ensure timely procurement of supplies and equipment.
- Maintain an organized and efficient office environment, handling any administrative issues that arise.
- Manage office contracts and liaise with external service providers (cleaning, maintenance, etc.).
- Assist in HR-related tasks such as maintaining employee records, coordinating recruitment activities, and managing leave records.
- Support the payroll process by gathering attendance and leave data for submission to the finance department.
- Assist in employee onboarding, ensuring smooth integration for new hires.
- Assist in managing vehicle documentation including registrations, renewals, and insurance.
- Maintain records for parts, vehicles, and inventory in collaboration with the service and sales teams.
- Ensure accurate data entry of vehicle information, purchase orders, and sales records into the system.
- Prepare and manage documents, reports, and presentations as required by management.
- Maintain accurate filing systems for all company records, ensuring proper document management and compliance.
- Support the preparation of financial and administrative reports for internal use and external audits.

**Qualifications & Skills**:

- **Education**: Bachelor's degree in Business Administration, Commerce, or a related field.
- **Experience**:

- Minimum of 3-5 years of experience in an administrative role, preferably in the automotive industry.
- Strong experience with office management systems and tools.


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