Assistant Manager

6 months ago

Qatar Agile Consultants Full time

Services**Assistant Manager - Finance & IT Support**:
**Location**: Qatar
- **Salary**: QAR 13,000 - 17,000**Job Code**: 132/001/189
- **Industry**: Paint Manufacturing**Responsibilities**:

- Manage banking transaction within the preview of company policy
- Scrutiny of Debtors and Vendors accounts.
- To scrutinize the account receivables and payables on a monthly basis and help resolve issues in case of discrepancies.
- To ensure that all payment related approvals and documents are in place
- To ensure that there are no outstanding credit payments to be received or vendor payments to be made
- Cash management - To monitor of collection flow of receipts and disbursement of payments on a monthly basis.
- Cash management - To focus on potential bad debts to reduce/eliminate provisions and liaising with Sales/Marketing Manager for follow up on such collections.
- Cash management - To schedule Monthly Collection Review meetings with Sales & Marketing Manager/Unit Head and concerned Sales Executives and subsequent follow ups for payment defaults by debtors over 365 days
- To scrutinize the General Ledger accounts monthly, ensuring expenses are booked to the correct GL codes
- To ensure monthly that all bills related to purchase materials and expense are received from the vendors and booked on timely basis and payment entries are made correctly.
- To ensure that all payment/quantity/scheme discount credit notes are issued on a regular basis to avoid un necessary reconciliation of debtor’s accounts
- To scrutinize and approve cash payment vouchers in case of payments done by cash daily.
- To ensure by monitoring with HR department monthly that necessary accruals are made regarding employee end service benefits as governed by the employment laws in Qatar
- To prepare the financial reports like MTR, Monthly Review reports, QRR and other Sales analysis reports are made available to GM and sent to VP, at Head Office on time.
- To maintain Fixed Assets Register and arrange a physical verification based on plans in the OPL.
- To ensure that the assets are recorded and numbered, and all approvals for addition/removal of assets are in place
- Statutory and internal audits: To ensure the financial statutory audits are done on time as per timelines given by Head Office.
- To ensure that Inter-company accounts are reconciled monthly and RPT are reported in timely manner.
- To ensure all risks are covered by Insurance to comply with Group Policy
- Custodian of all statutory, legal, and confidential documents and also all valuable kept in the unit’s locker.

**Secondary or Allied Job Responsibility**
- Prepare and process the Salaries of all employees thru WPS in timely manner.
- SAP / System maintenance support to the Unit and co-ordination with Help Desk in India.
- To run specific batches in SAP periodically, ensuring the costs, and other parameter are set correctly as required by SAP checklist.
- To ensure that Sales prices of Finished Goods are updated in SAP as and when required during price increases or corrections.
- To coordinate with the Operations Dept in case of variance in stocks during stock taking and ensure that the data entry of stocks is accurate in the system.

**Key Interfaces within the Organization**
- To coordinate with Sales/Marketing Manager to ensure that credit notes pertaining to the customers are issued on a regular basis and scheduling collection review meetings with sales team on a regular basis.
- To coordinate with the Supply Chain/Purchase department to ensure that all daily purchases of materials are recorded and invoices
- Interact with HO team of Accounts & IT on regular basis to have clarity of any change that needs to bring in the accounting, IT reporting which are mandated by head office

**Key Interfaces outside the Organization**
- To interact with Bank Relationship Managers as and when required and managing all financial requirements to ensure smooth Cash flow.
- To interact with the Legal Consultants for status on legal cases.
- To interact with Auditor & Tax Consultant to ensure all audit requirements are in place and Tax returns are filed in time and necessary follow ups done.
- To coordinate with SAP consultants to meet the requirement of local unit for any change.

**Job Requirements**:

- ** 10+ years of experience in a similar role handling the Accounts division with secondary responsibilities in IT Division**:

- Experience within Qatar is mandatory
- Understanding of all IT technicalities
- Customer-centric approach with focus on building long-term relationships
- Adaptability to thrive in dynamic and competitive market
- Able to work well independently and under pressure in a fast-paced environment
- Ability to think laterally and strong social skills and presence

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