Logistics Support Specialist
5 days ago
About the Role:
We are seeking a highly organized and detail-oriented Data Entry Clerk to join our team. As a key member of the BSL team, you will be responsible for maintaining the accuracy and efficiency of data entry processes.
Your Key Responsibilities:
- You will be responsible for maintaining the database for Non-HMC PR/PO summary, ensuring accurate and up-to-date records.
- You will raise HMC PRs in Oracle according to details provided by planners, streamlining logistics operations.
- You will scan delivery documents such as delivery notes, LPOs, and other relevant papers for each delivery, facilitating smooth transactions.
- You will assist the Logistics and Supply Chain Team with daily tasks, including deliveries, backorders, and item creation, contributing to seamless operations.
- You will ship out outbound transactions through the ERP system, maintaining efficient supply chain management.
- You will assess and resolve issues related to excess quantities, duplicate orders, and discontinued items, ensuring inventory accuracy.
- You will perform logical transaction data entry in Oracle as per SCM/Logistics team requests, enhancing operational efficiency.
- You will update sub-inventory, quantity, and lot expiry information for items, maintaining precise inventory control.
- You will submit requests for backordered items, addressing potential delays and disruptions.
- You will update the master list to avoid item duplication, reducing errors and inefficiencies.
- You will track orders and create new orders as required, facilitating timely fulfillment.
- You will escalate order creation issues and report them to the Logistics Management Supervisor, ensuring prompt resolution.
- You will assist the team with inbound and outbound reconciliation, maintaining financial accuracy.
- You will ensure all outbound transactions in Oracle are completed without any pending items, optimizing supply chain performance.
- You will coordinate activities with the Logistics Team to ensure timely approval of requisitions, streamlining procurement processes.
- You will share expired item details and P.O. details daily as per storekeepers' requests, maintaining open communication.
- You will enter data into the database, accurately recording essential information.
- You will record and maintain all inbound and outbound records in the system, ensuring compliance and transparency.
- You will participate in yearly stock counting at the Health Center and Central Warehouse, identifying discrepancies and reporting them to the SCM/Logistics team.
- You will follow office workflow procedures to ensure maximum efficiency, minimizing unnecessary steps.
- You will maintain files and records using effective filing systems, promoting organization and accessibility.
- You will support the Warehouse Store in daily activities such as inbound and outbound inspections, enhancing quality control.
About You:
- Degree in business administration, logistics, finance, or similar discipline.
- At least 6 years of experience in a similar role within the government sector in healthcare entities in Qatar.
- Familiarity with Oracle ERP and basic knowledge of WMS.
- Proficiency in Excel for reporting and analysis.
- Understanding of end-to-end logistics business processes.
- Inventory management skills.
- Troubleshooting and problem-solving skills.
- Excellent communication and organizational skills.
- Presentation and Microsoft Excel skills.
- Experience in Oracle Inventory module.
- Fluency in English for reading, writing, and communication.
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