Event Operations Specialist

4 days ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

Job Description:


Mannai InfoTech is seeking an experienced Events, Marketing, and Operations Specialist to join our team. The ideal candidate will have a strong background in managing all aspects of event planning and execution, along with a solid understanding of marketing strategies and operational logistics for internal and external activities.


This role requires a dynamic individual with exceptional communication and interpersonal skills, as well as proficiency in digital marketing tools and platforms. Experience in budget management and financial reporting is also required.


Responsibilities:



  • Event Management:

    • Plan, coordinate, and execute a wide range of events, with special focus on conferences, seminars, workshops, product launches, and corporate meetings.
    • Develop event concepts, themes, and agendas in collaboration with internal stakeholders & external customers/partners.
    • Manage event logistics, including venue selection, catering, audio-visual requirements, transportation, and accommodation.
    • Oversee event budgets, ensuring cost-effectiveness and financial efficiency.
    • Liaise with vendors, suppliers, and partners to secure necessary services and materials.
    • Handle on-site event management, including set-up, registration, attendee assistance, and post-event teardown.
    • Conduct post-event evaluations to determine successes and areas for improvement.
    • Constant research on new vendors and use of innovative event management tools to understand the best use of the tool and where it fits.

  • Marketing:

    • Develop and implement marketing strategies to promote events, partners solutions and products and create strategies for brand awareness and brand recall.
    • Create and manage promotional materials, including brochures, flyers, newsletters, and social media content.
    • Collaborate with the design team to ensure marketing materials are visually appealing and aligned with brand guidelines.
    • Utilize digital marketing tools and platforms to reach target audiences effectively.
    • Track and analyze marketing campaign performance, providing insights and recommendations for optimization.
    • Work closely with internal teams like Pre-Sales, Finance & Sales to ensure the objective of the task/project is met.

  • Operations:

    • Ensure seamless coordination between various internal departments to support event and marketing activities.
    • Ensure seamless coordination between external customers and partners to support event and marketing activities.
    • Maintain accurate records and documentation related to events, marketing initiatives, and operational processes.
    • Develop and implement operational procedures to enhance efficiency and effectiveness.
    • Monitor inventory levels of promotional materials and event supplies, managing restocking as necessary.
    • Assist in budget preparation and financial reporting related to events and marketing activities.

Requirements:



  • Bachelor's degree in Marketing, Business Administration, Event Management, or a related field.
  • 5-7 years of experience in end-to-end event management.
  • Proven ability to manage multiple projects simultaneously while maintaining high standards of quality and attention to detail.
  • Strong organizational, communication, and interpersonal skills.
  • Proficiency in digital marketing tools, social media platforms, and marketing analytics.
  • Experience in budget management and financial reporting.
  • Valid driving license is required.
  • Ability to work flexible hours, including evenings and weekends, as needed.
  • Ability to travel as required for events.

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