People Analyst

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time
{"Responsibilities": "Key Responsibilities

The successful candidate will provide highly skilled people analytics, administrative, and office support to the line management and the overall Human Capital team to facilitate day-to-day operations smoothly and efficiently. Ensure seamless flow of activities, follow-up with relevant employees, business units, and the effective delivery of assigned tasks. The successful candidate will collect, analyze, and apply talent data to improve critical talent and business outcomes.

The successful candidate will assist the Director HC to develop data-driven insights to inform talent decisions, improve workforce processes, and promote positive employee experience. Provide administrative and secretarial support to the Director Human Capital while reflecting a professional image of the organization in personal and phone interactions.

The successful candidate will maintain appropriate confidentiality in performing the duties and represents the company with a professional demeanor. Serve as the key contact person for external inquiries via phone, emails, and visits, and ensure they are responded to with required information or directed to the Director Human Capital as required.

The successful candidate will screen, evaluate incoming and outgoing correspondence, and prepare responses as appropriate. Simultaneously handle internal and external customer needs and inquiries, provide research, best practices, data retrieval, respond, and follow up to requests. Monitor and track the type of requests and ensure timely resolution.

The successful candidate will organize the office layout and maintain supplies of stationery and equipment. Maintain the condition of the office and arrange for necessary repairs. Arrange regular testing for electrical equipment and safety devices and comprehend health and safety policies and ensure they are observed. Liaise with the HSSE team to ensure adherence across UDST.

The successful candidate will use a range of software, including email, spreadsheets, and databases, to ensure the efficient running of the office. Check that data protection laws are being adhered to in relation to the storage of data and review and update policies.

The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation. Prepare a variety of technical, statistical, financial, and narrative reports, letters, memos, and other written correspondence and material. In addition, monitor and ensure the HC budget is being maintained properly. Manage and input purchase requisitions, consistently record office expenditure, regularly audit expenses, make payments, and secure HC resources as needed.

The successful candidate will assist in the coordination, control, and completion of special projects as requested. Maintain physical and electronic office filing systems for the Director Human Capital and establish and maintain organized and efficient files and records for the Office. Gather, enter, and/or update data to maintain records, files, and database as appropriate.

The successful candidate will be responsible for the administration, security, confidentiality, and retention of office files and ensure that the office maintains full backup of all data. Compile the documents for filing and maintain and secure files to protect confidential information.

The successful candidate will organize and facilitate meetings, conferences, and special events as requested. Schedule and coordinate dates and times, venue, attendance, agenda, and facilities. Take minutes and provide administrative support and follow-up on matters arising from meetings. Provide support for associated activities, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.

", "Qualifications": "Qualifications

Education and Certifications:

A Bachelors degree is required in Administration, Management, or a related field.

Experience:

Minimum 5 years of experience in Administrative Support is required, preferably in an educational institution.

Language:

Fluency in written and spoken English language is required.

Fluency in written and spoken Arabic language is preferred.

Other Required Skills:

Analytical Thinking and Problem Solving, Concern for Order and Quality, Teamwork and Collaborative Working, and Time Management skills are required.

", "Job Type": "Full-time", "Company": "Talent Pal", "Location": "Qatar", "Language": "en-US"}

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