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Administrative Support Specialist

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Baladīyat az Zaāyin, Qatar PrecisionHire Solutions Full time
{"title": "Administration Officer", "description": "Job Summary

We are seeking a highly organized and detail-oriented Administration Officer to join our team at PrecisionHire Solutions. The successful candidate will be responsible for providing administrative support to all departments, handling front desk operations, and maintaining proper facilities management.

Key Responsibilities
  • Administer and follow up on fleet management, including car registrations, maintenance, traffic fines, motor insurance, and other related tasks.
  • Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions, and travel arrangements.
  • Maintain records of administrative, purchase, maintenance, and repair expenses.
  • Develop necessary administration policies and procedures.
  • Coordinate with internal stakeholders on office and accommodations budget.
  • Solve and follow up on office and accommodation's requests and maintenance issues.
  • Arrange office space and desks distribution.
  • Coordinate travel activities, including tickets, visas, transportation, accommodation options, and travel costs, and recommend suitable suppliers.
  • Perform administrative and support duties to all departments when needed.
  • Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms, and service guarantee.
  • Review requisitions to ensure appropriate approval and respect of assigned department's budget.
  • Receive purchased items and check quality, quantity, and specifications.
  • Sustain proper inventory levels of office supplies.
  • Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
  • Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
Requirements
  • Bachelor's degree in Business Administration, or equivalent.
  • At least 2 years of experience in Administration / Logistics / Procurement.
  • Computer Knowledge: Microsoft Office.
  • Locally available in Qatar.
  • Proficiency in English is a must.
  • Driving License is a must.
", "lang_code": "en-US"}