High-Level Support Specialist

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

We are seeking a highly skilled High-Level Support Specialist to join our team at HEC Paris in Qatar. The successful candidate will provide top-notch support to our Senior Executive Director, playing a crucial role in overseeing institutional and transversal projects, and ensuring seamless communication between the S.E.D.'s office and internal/external stakeholders.

Responsibilities:
  • Offer administrative and logistical assistance to the S.E.D., handling calendar management and response to scheduling requests; evaluate priority and routing of incoming correspondence and requests, taking appropriate actions; organize business trips; generate accurate expense reports in line with internal policies and procedures; capture meeting minutes, assist with documentation of high-level meetings and events, and follow up on action items; draft and review various documents, such as memoranda, correspondence, presentations, decks, reports, handouts, and other sensitive materials in support of organizational objectives;
  • Promote collaborative relationships and information exchange: serve as liaison between the S.E.D. and internal/external stakeholders; work closely with cross-functional teams to ensure alignment and support for special projects and initiatives; maintain efficient and timely communication, coordinating meetings, distributing updates, and facilitating information sharing among team members and stakeholders; address concerns or issues promptly, escalating when necessary;
  • Manage and direct special projects: assume ownership of special projects, taking a leading role in planning, organization, and execution of these initiatives; develop project plans, timelines, and budgets aligned with project objectives; coordinate project activities, resources, and tasks to ensure successful project completion; track project progress, identify potential risks, and implement mitigation strategies; provide regular updates on project status, milestones, and outcomes.


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