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Project Coordinator

1 month ago

Doha, Baladīyat ad Dawḩah, Qatar Precision Hire Solution Full time
About the Role

The Project Coordinator plays a crucial role in ensuring the successful execution of projects. This involves working closely with the project team and clients to develop timelines, schedules, and progress reports. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities
  • Coordinate project-related activities, including work permits, invoices, logistics, and documentation for suppliers and contractors.
  • Manage small-scale projects, such as promotional areas and soft personalization.
  • Supervise current projects and coordinate with team members to maintain a smooth workflow.
  • Coordinate project-related paperwork, ensuring all necessary materials are up-to-date, properly filed, and stored.
  • Direct project correspondences, preparing and reviewing project proposals, memos, meeting minutes, and emails.
  • Adhere to the budget by monitoring expenses and implementing cost-saving measures.
  • Support the project team by effectively coordinating between all entities involved in the project portfolio.
  • Liaise with internal and external stakeholders to ensure the activities, resources, and information necessary for successful project progression are captured and reported as required.
  • Review project documents, drawing submissions, and communicate required changes or other comments of note.
  • Develop and track project schedules to monitor milestones and alert the Project Manager and respective stakeholders of any deviation from expected delivery.
  • Ensure timely shipping clearance and delivery of joinery/equipment to avoid demurrage charges and minimize loss.
  • Reconcile invoices and payments, recording them to ensure timely and accurate management in conjunction with the Project Manager and Finance.
  • Attend/represent the project management team at contractor/brand meetings, capturing key information and/or minutes as required.
  • Build and maintain positive relationships with contractors, clients, stakeholders, providing timely information and problem resolution.
  • Coordinate key activities, such as stock delivery and merchandising arrangements with operations prior to the shop opening.
  • Perform other department duties related to their position as directed by the Head of the Department.
About You

The successful candidate will have the following qualifications:

  • High School Qualification/Vocational Qualification/Diploma or Equivalent (Type of Diploma Based on Role) with a minimum of 3 years of job-related experience.
  • Bachelor's Degree or Equivalent with a minimum of 2 years of job-related experience.

Job-specific skills and experience:

  • Experience in project documentation and coordination.
  • Experience in Retail & F&B Shop fitouts project management.
  • Experienced in project documentation and coordination.
  • Hands-on/onsite experience.
  • Documentation management and ability to use project management tools.

We're a company that dares to achieve what's never been done before. We're a team of innovators, creators, and problem solvers who are passionate about delivering excellence across 12 different businesses. We're looking for someone who shares our passion for innovation and excellence to join our team as a Project Coordinator.