Logistics Coordinator

6 days ago

Doha, Baladīyat ad Dawḩah, Qatar BAE Systems Strategic Aerospace Services WLL Full time
  • Prepare comprehensive tender documentation for the procurement of supplies ensuring compliance with all regulatory and organizational standards.
    Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender Evaluation Check lists etc.
  • Work closely with other departments (Contracts& Procurement operations and finance) to align logistics strategies with overall business objectives.
  • Followup with Contracts and Procurement department for issuance of POs/Contracts.
  • Reviewing purchase orders and shipping documents to ensure accuracy.
  • Distribute stocks to health centres based on their logistical requirements ensuring that necessary supplies are delivered promptly and aligned with health centre needs.
  • Monitor stock items analyse usage trends and place timely orders to maintain optimal inventory levels preventing shortages or excess stock.
  • Conduct site visits to health centres to verify and assess furniture requests ensuring requirements align with facility needs and organizational protocols before approval.
  • Prepare detailed inspection reports for furniture requests documenting findings and recommendations to facilitate informed decisionmaking regarding approvals.
  • Manage and arranging transportation storage and delivery with suppliers.
  • Monitor and coordinate the logistics of deliveries between suppliers to ensure adherence to agreed timelines and destinations.
  • Supplier Delivery Follow up for post contracts/LPO: tracking the delivery time and status. Facilitate the processing of Payment Orders through the ERP System ensuring accuracy and compliance with financial protocols.
  • Primary interface with the vendor and PHCC Finance Team for all invoice submission and related follow up
  • Review Supplier Invoice and Crosschecking Delivery note /timesheet and preparing Payment order through ERP System Prepare work Confirmation report for projects based on PHCC Contracts terms and get necessary approval from management and forward to Contract Department.
  • Provide timely and accurate information to line managers regarding contract status including any potential issues or discrepancies.
  • Assist in the preparation of financial documents including certificates of approval and work completion based on contract agreements.
  • Raise Internal requisition in Oracle ERP System for Consumables reequipment.
  • Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.
  • Maintain accurate documentation related to inventory orders and supplier contracts.
  • Monitor logistics budgets and expenditures ensuring that operations remain within budgetary constraints.
  • Coordinate with stakeholders for the annual stock count in PHCC stores and the central warehouse.
  • Assist in training new staff on logistics processes and ERP systems as necessary to ensure a knowledgeable and capable team.


Requirements
  • Bachelor s degree in business administration logistics finance or any equivalent professional discipline.
  • Minimum 8 years of Logistics experience of which 6 years of similar experience in Logistics Management including inventory purchase sourcing and contract management is required within the government sector in healthcare entities in Qatar.
  • Proficiency in ERP software and other logistics management tools.
  • With GCC Experience
  • With Valid Qatar Driving License Inventory/Logistics Management.
  • Knowledge of Supply Chain Management Skills.
  • Procurement & Project Management skills.
  • Trouble Shooting Analytical & ProblemSolving skills.
  • Microsoft Presentation and Excel skills.
  • Experience in Oracle Inventory and Sourcing module.
  • Handson experience on WMS system.
  • Time management and Leadership Skills.
  • Mandatory English reading and communication skill.

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