Tenders Assistant
2 weeks ago
Add delivery details for all new purchase orders received to the calendar.
- Monitor delivery schedule for all awarded PO. Considering request from clients to advance or postpone deliveries as necessary.
- Prepare request for import approval to be submitted to Ministry of Public Health.
- Coordinate with Logistics Department and /or Warehouse Team regarding shipments for tender supply.
- Request for invoicing of each delivery due and request to Warehouse to arrange delivery accordingly.
- Make sure to receive the SO number for invoicing department.
- Collect and log stamped invoices and / or delivery vouchers as proof of delivery.
- Notify Accounts Department any late deliveries expected to incur penalty charges and send any supporting documents to provide reason for late delivery.
- Move tender file to close once all deliveries due are completed.
- Fill tender check list and attached to each file for tracking.
- Prepare monthly tender report for all tender’s activities with recent updates.
**Qualifications**:
- Graduate of Pharmacy, Nursing or any similar field
- With at least 2 years of experience in same position is preferable
- Ready to join or can in in short time
- Fluent in English writing and speaking
- Male/Female locally available
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