Facilities Manager Coordinator

2 weeks ago

Doha, Qatar rits-qatar Full time

Preparation and Timely submission of costing sheets & purchase authorization in M files. Maintain all records (Hard & Soft copy) and various trackers (Pipeline, Master tracker, Proposals submitted, PO tracker, invoice trackers, aging tracker, PPM registers, CM registers).
- Daily reporting to the Line Manager
- Attending Helpdesk calls whenever required. Coordination & scheduling with Subcontractors and Supervisors for daily tasks.
- Attending help desk calls, generation of service requests. Dispatching work request to different verticals of FM. Should be flexible working in shifts, as and when required during emergency situations.
- Follow up of submitted RFQs status with HO Procurement on regular basis, with proper tracker maintenance and updating line manager on daily basis.
- Should coordinate with RDT for TVR related jobs.
- Preparation of work completion certificates and operational tracker for all TVR and CJ.
- Management of Petty cash, documentation and tracking of all financial expenses / receipts and conciliation with HO finance.
- PPM & CM scheduling. Follow up with subcontractors and HMAF team for daily, monthly/Quarterly Service reports.
- Coordination with Supervisor & Engineer for preparation of Request for Quotation (RFQ) and timely submission to procurement.
- Preparation of Invoice and supporting documents for submission to client. Submission of subcontractor invoices to HMAF finance department after review and signatures.
- Collection: follow up/reminders and arrangement for collection.
- Well versed with CAFM system.
- Preparation, submission and follow up of permit to work in various retail outlets. (Mall permit, MOI permits). Maintain customer relationship through proper communication.
- Manhour posting (includes collecting timesheets from supervisor and coordinating with Supervisors for final submission). Keeping daily logs and records of all maintenance functions.
- Site visit for new/existing jobs if required and preparation of proposals for submitting to client.
- Qatar Driving license is an added advantage.

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