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Technical Assistant

3 weeks ago

Doha, Qatar Power Systems & Information Technology Full time

PS Tech is looking for Technical Assistant with following qualification and responsibilities:
This position is for a qualified high school graduate with document controller experience preferably gained in a power & water projects contracting environment.

Qualification:

- High School Certification, preferably with Diploma in Office Management or Secretarial Course
- Minimum 5 years’ Experience in a similar role.
- Enough experience and competency in computer packages
- Fluent in written and spoken English, preferably can communicate in Arabic

Role/Duties:

- Review and update list of all files available in the department and implement a new and approved filing system.
- Implement fast-track document accessibility.
- Periodically review and check the due dates for the destruction of the records.
- Prepare a periodic list of records due to be expired and ensure the destruction of the records as per the approved procedure.
- Ensure destruction of records as per procedure with a record entry and information to all concerned.
- Maintain proper records and perform checking and posting for correct entry and accuracy.
- Operate program to record, store, and analyze information and reporting.
- Compile with the relevant policies, procedures, and instructions
- Review existing storage facilities and recommends and implements effective safe keeping of all documents.
- Organize in-house presentations to keep all the staff abreast of the latest practices and techniques in this field.
- Perform other related duties as needed upon request by the immediate supervisor.
- Carry out and ensures the compliance of all activities within the department are in-line with Kahramaa health and safety regulations
- Handle records across various departments
- Create templates for use by other personnel
- Keep other personnel updated on new document versions and how to obtain access
- Maintain confidentiality regarding sensitive documents
- Establish and maintain record retention timelines
- Any other duties requested by the head of section of relevant department

**Job Types**: Full-time, Permanent

**Salary**: QAR5,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High school or equivalent (required)

**Experience**:

- 5 Years Teachnical Assistant/Document Controller experience (required)