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Accounts Receivable Officer

3 weeks ago

Doha, Qatar Elite Fire Protection Systems Full time

**Job Description: Accounts Receivable Specialist / Officer**

**Position Title**: Accounts Receivable Specialist/ Officer
**Reports To**: Chief Accountant/ Finance Manager
**Location**: Qatar
**Department**: Finance

**Position Summary**:
This role involves managing the entire accounts receivable process, ensuring timely collection of outstanding invoices, and maintaining accurate financial records. The Accounts Receivable Specialist will work closely with other departments to ensure customer satisfaction while adhering to company policies and financial regulations.

**Key Responsibilities**:

- **Invoice Management**:

- Prepare, verify, and send accurate invoices to customers for fire protection services provided.
- Ensure that all invoices are issued promptly and reflect accurate billing information, including project details, scope of services, and payment terms.
- **Customer Payment Follow-up**:

- Monitor and manage customer accounts to ensure timely payments.
- Send reminders and follow up on overdue invoices, and resolve payment discrepancies or disputes with customers.
- Maintain positive and professional relationships with clients to encourage timely payments.
- **Collections**:

- Develop and implement strategies to collect outstanding debts while maintaining customer satisfaction.
- Maintain detailed records of communication with clients regarding collections.
- **Record Keeping and Reporting**:

- Ensure that all receivables are properly recorded and reconciled in the accounting system.
- Prepare daily, weekly, and monthly accounts receivable reports for management.
- Reconcile customer accounts and resolve any discrepancies in payment records.
- Assist in the preparation of aging reports and provide explanations for overdue accounts.
- **Account Reconciliation**:

- Assist in reconciling accounts receivable balances with the general ledger.
- Collaborate with the finance and accounting teams to identify and resolve any issues related to payments and invoices.
- **Credit Management**:

- Conduct credit checks on potential customers to assess their financial stability before extending credit.
- Assist in setting credit limits and payment terms for new and existing customers.
- Monitor the credit risk of customers and work closely with the management team to adjust credit terms as needed.
- **Documentation & Compliance**:

- Ensure compliance with company policies, local laws, and regulations regarding payment collections and financial reporting.
- Maintain up-to-date and accurate records of all accounts receivable transactions and communications.
- Prepare documents for audits and assist the finance team during internal and external audits.
- **Collaboration**:

- Work closely with the sales and customer service teams to ensure smooth processing of customer orders and payments.
- Provide support and information to other departments regarding client payment histories and credit status.

**Key Qualifications**:

- **Education**: Bachelor’s degree in Accounting, Finance, or a related field.
- **Experience**: At least 2-3 years of experience in accounts receivable or a similar finance role, preferably in the construction, fire protection, or related industries.
- **Knowledge**:

- Strong understanding of accounting principles and financial regulations in Qatar.
- Experience with accounting software and MS Excel.
- Familiarity with the fire protection industry or similar sectors is a plus.

**Skills**:

- Strong attention to detail with excellent organizational skills.
- Good communication skills, both written and verbal, to deal effectively with clients and team members.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and the ability to manage multiple tasks simultaneously.

**Job Types**: Full-time, Permanent