Admin Lead

2 weeks ago

Doha, Qatar Avanceon MEA Full time

**Company Description**:
With the international capability to deliver engineering services in electrical, controls, machine design and information technology, Avanceon creates integrated solutions that enable clients to control, improve, and optimize their manufacturing processes. Avanceon's experience in engineering services, software solutions, energy optimization, and support services enable our clients the opportunity to achieve powerful business results and financial returns.

Currently, we are looking for a Front Office Admin Executive to join our team in Qatar office.

**Responsibilities**:

- Meet and greet guests
- Telephone management
- Managing appointments ,Phone calls and attendance
- Guest House Accommodation Management
- Manage 2 warehouses for all kind of administrative works
- Resolve the maintenance issue in GH/QFZ/warehouses
- QID Renewals of all Qatar employee
- New resident visas
- QFZ & Qatar office document maintenance and renewals
- Filling of all documents, employees files, audit/QAQC files
- Purchasing of office stuff/laptops/logistics
- DHL Management
- Maintain the employee official mobiles numbers and bill payments
- QVC appointments
- Maintain the company vehicles/ Arrangement of vehicles
- Medical Insurance of all employees
- Hotel booking
- Requisitions, Admin petty cash
- IT work/ resolve the IT issue of GH/Office and employees
- Printing of visiting's cards, letter head/ envelops
- Maintain all Qatar employee data/ files
- Designation change of employees
- Sponsor change of employees
- Employee ID card issuance
- Managing drivers and client invoice and cheque deliveries
- Print and deliver site invoices for all Qatar projects on request
- Maintain and update all Qatar Admin vendors Manage office Stationary, printers furniture etc
-

**Qualifications**:

- Bachelor's or Masters degree in relevant field
- 2-5 years plus experience

**Additional Requirements**:

- Driving License with car is preferred
- Excellent communication skills
- Presentable and multi-tasking
- Good management skills
- Hands-on experience on Microsoft office
- PRO/ GRO experience will be preferred

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