HR Supervisor

As an HR Supervisor, you will assume a pivotal role in upholding a positive work environment by cultivating robust relationships between employees and the organization. You will be providing expert guidance on employee relations matters, promoting a fair and equitable workplace, and ensuring compliance with company policies and relevant labor laws. This role will involve supervising the employee relations team, resolving complex employee issues, conducting investigations, and collaborating with HR and management to enhance employee satisfaction and engagement. **Duties and Responsibilities**: **Employee Relations**: - Proactively address employees' concerns to prevent any form of unrest (covert or overt) before it escalates causing a disruption in the workplace. - Act as a trusted point of contact for employees and managers, providing guidance and support on various workplace matters. - Supervise the employee relations team and provide guidance, mentorship, and support in all workplace related matters. - Act as a point of escalation for employee issues and collaborate with relevant stakeholders to find effective solutions. - Conduct thorough and impartial investigations into employee complaints, allegations of misconduct, or policy violations. - Prepare comprehensive investigation reports with findings and recommendations. - Consolidate the exit interviews feedback, identify and report the trends that may require HR intervention and provide suggestions and recommendations. - Collaborate with HR management to manage the termination process, ensuring adherence to legal and company requirements. - Timely preparation and reviewing of the Employment Contracts and any staff related documents - Oversee entry and maintenance of employee data on all HR systems and ensure accuracy and timeliness of the same. - Ensure that employee queries pertaining to payroll/ HR policies and requests for bonafide certificates are promptly reverted to. - Monitor staff attendance to ensure punctuality in attendance and also ensure that leaves are applied on the system (ESS) promptly - Ensure that accurate information with relevant supporting documents is shared with the Payroll officer within timelines in order to ensure that the payroll is error-free and all accruals and deductions are accurately processed. - Effectively supervise and coordinate ,when needed, on-boarding activities (including but not limited to requesting and collecting mobilization documents pertaining to the employment laws, timely collection of all documents, handing over the document to Government relations department for processing of work visas and associated processes, liaising with the new hires and clarifying all queries and concerns, assisting with family mobilization and documentations required, ticket booking, welcoming arrangements, arranging and inspecting of staff accommodation if provided, induction and introduction) **Policy Development and Implementation**: - Manage "best practice" to meet Artan's requirements through ongoing review, update and development of all HR policies and procedures. - Provide expert guidance to HR Associates and management on HR policy interpretation and implementation. - Effective communication of HR policy to employees and managers and provide training when necessary. - Adhere to the policy and process defined by the organization. - Assess workplace dynamics, employee concerns, and changes in employment laws and regulations to pinpoint areas where policies may be necessary or require updates - Conduct research to gather information on best practices, industry standards, and legal requirements related to the policies under consideration. Analyze this data to make informed recommendations - Gather feedback from employees and managers regarding the effectiveness and relevance of the policies. Use the feedback to recommend necessary adjustments and improvements to policies over time to the GHoHR. - Supervise and conduct, when needed, new hire induction on the various policies and procedures of the organization. - Conduct regular reviews and update HR Handbook to ensure that its content accurately reflects the latest policies, practices, and any recent changes in relevant laws or regulations. **Compliance**: - Stay up-to-date with employment laws and regulations to ensure the organization's compliance. - Keep internal policy updated with the changes to employment laws. - Ensure that policies are consistently applied across the organization - Conduct periodic audits and assessments related to HR compliance to identify areas of non-compliance. - Develop and recommend corrective action plans to address compliance gaps. **Job Descriptions, Analysis and Evaluation**: - Manage the development of Job Descriptions for all new positions within the organization, taking into account the skills. - Proactive maintenance and revision of Artan’s Job Descriptions on an annual basis in conjunction with job holders and line managers. *