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Procurement & Logistics Admin

2 weeks ago

Doha, Qatar EMS Full time

Job Purpose:
Responsible for managing and coordinating all documentation regarding the movement of goods within the Procurement-Logistics cycle. This role involves overseeing, planning and coordinating shipments, preparing and maintaining accurate documents to improve efficiency and reduce costs through traceability and easy access of all cycle documentation. Essentially, Logistics Admin ensure that products are delivered on time and any logístical issues are promptly resolved.

Job Descriptions:

- Collect all necessary documentation to register new suppliers (SRF)
- Provides updates on the Order Monitoring Report.
- Support the finance department to obtain accurate end of month/end of year standings.
- Support P&L Dept to obtain accurate reporting of PO issuance and Expense stream.
- Review invoices for payments ensure all invoices/payments are up to date and all payment prerequisites are in place.
- Interacting with both internal and external suppliers related to deliveries.
- Daily update MS teams
- Ensure all orders are received in accordance with the requirement.
- Preparing and routing, purchase orders.
- Follow up with suppliers on the status of orders.
- Tracking orders to ensure timely delivery
- Reviewing received materials before delivery and raise request for Delivery Note.
- Collaborating with transportation partners for prompt pick-ups.
- Manage shipping documentation, packing lists, CIs.
- Logging data related to logistic administration.
- Managing and overseeing administrative processes as instructed by the supervisor.
- Maintaining accurate and updated files and records of orders, suppliers, and customers
- Champion key corporate initiatives to improve systems, processes and or performance
- Effectively manage and prioritize daily tasks and responsibilities.

Skills & qualifications:

- Computer literacy: Professional Excel, Word, and PowerPoint
- Ability to work both at the team and independent level.
- Ability to work in all kinds of environment, including a multicultural environment
- Well-developed communication and interpersonal skills to effectively liaise with suppliers, clients, and co-workers.
- excellent time management skills and problem-solving orientation.
- Must be organized and have adequate understanding of the order fulfillment cycle
- organization, and planning; effective and efficient communication skills, computer competences, and particular attention to details.

Bachelor’s Degree.

Application Deadline: 11/02/2025