Administration Officer

2 weeks ago

Doha, Qatar Rentokil Initial Full time

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
- Supervise Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
- Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
- Assist in developing necessary administration policies and procedures.
- Support all internal stakeholders on office and accommodations budget.
- Solve and follow up on office and accommodation’s requests and maintenance issues.
- Observe and maintain Boecker® professional image and appearance on campus.
- Contribute in arranging office space and desks distribution.
- Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
- Maintain accurate company address list.
- Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
- Perform administrative and support duties to all departments when needed.
- Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
- Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
- Receive purchased items and check quality, quantity and specifications.
- Sustain proper inventory levels of office supplies.
- Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
- Support in forecasting requirements and order products to meet office demands.
- Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
- Handle an effective physical and electronic archiving and filing system.

**Requirements**:

- Bachelor’s Degree in Business Administration or equivalent.
- At least 2 years of experience in Administration.
- Proficiency in English is a must.
- Computer Knowledge: Microsoft Office.

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