Senior HR Coordinator

**PRIMARY purpose**:

- Support in the coordination of all personnel functions including but not limited to, assisting with transaction processing, employee orientation, employee benefits administration, maintenance of personnel records, and employee relations issues in order to assist Dolphin Energy meet its human resources and overall business objectives.

**RESPONSIBILITIES**:

- Assist in drafting the communications which need to be prepared in order to update employees with any changes in HR procedures.
- Collect the necessary information from finance with regards to transactions and disbursement of payments to update employees and answer any clarifications accordingly.
- Address simple employee queries related to HR Policies and Procedures and transfer more complex queries to the Policies and Procedures specialist.
- Implement and handle the administration of all terminations - medical, death, disciplinary, resignation etc. under the guidance of the Manager HR Qatar being responsible for employee file closing on separation to ensure exit management process are smooth and company properties are returned.
- Ensure that all employee documentation is maintained properly and kept updated in order to facilitate timely and easy retrieval of information.
- Initiate processing of transactions regarding personnel affairs such as loans, medical claims, leaves, overtime, relocation, and other employee matters in order to provide and ensure a timely and accurate service.
- Prepare employee related records / reports and ensure the information available on the system is accurate at all times in order to ensure all personnel files are in compliance with Dolphin Energy and labor law requirements.
- Estimate and verify the required pension funds on a monthly and annual basis as well as preparing and verifying all documents related to pension payment and ensure the finance and Pension authority in Qatar are updated on any changes.
- Monitor and report to the relevant Pension Authority all job promotions, salary changes, marital status changes, terminations, retirements, deaths, divorces and changes in beneficiaries related to all eligible employees.
- Manage the administration of employee demobilization processes, including assisting the employee to complete the demobilization formalities, calculating the end of service benefits, conducting exit interview and arranging departures.
- Ensure SAP integrity by managing and tracking employee-driven changes in HCM (benefits, salary, and employee information), payroll memo preparation for finance as well as maintaining all employee personnel files and HR files.
- Handle various monthly payment processing such as Overtime, Additional workdays, Offshore allowance, travel claims etc. on a monthly basis.
- Handle leave administration including sick, major sick and compassionate leaves with assistance from the Occupational Health Dept. and additional / Compensation leaves for senior employees.
- Administer the recognition awards for employees ensuring adherence to set policies and procedures.
- Administer employee rotations which includes arranging travel, coordinate with transport and facilities depts. Maintain Records of rotation schedules, monitor late arrivals and follow ups
- Perform other similar or related duties as required or assigned by the Manager HR Qatar.

**QUALIFICATIONS & EXPERIENCE**:
**Educational Requirements / Qualifications**:

- Bachelor’s Degree in Human Resources or a related area from a recognized university.

**Minimum Experience**:

- 5 years relevant experience in human resources.

**Skills and Competencies**:

- Experience in SAP HCM & SuccessFactors
- Excellent PC skills, especially excel, word and PowerPoint
- Effective interpersonal, verbal and written communication skills
- Good analytical skills.