Retail Buyer

**1. MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE**
- Graduate in any discipline
- Minimum 5 years of experience in the same role
- Knowledge of retail mathematics
- Good communication skills in English. Knowledge in Arabic is an added advantage.
- Experience in MS Office, SAP and BI

**2.** **COMMUNICATION AND WORKING RELATIONSHIPS**
- Procurement Manager, Colleagues, Vendors, Retail team, Direct Reports

**3. KEY DIMENSIONS AND RELATED JOB RESULTS**
- To conduct purchasing activities, vendor management and control of the flow of products and materials in and out of the business and develop a strong link of support and relationship among vendors and customers.
- Forecast the procurement needs of the business based on facts and figures derived from sales data, customer response, seasonal variables and availability factors to ensure optimum stocks availabilities.
- Ensures competent execution of all purchasing duties and responsibilities and other administrative functions including documentation of transactions.
- Prepares and processes purchase orders and required documents in accordance with company established procurement policies and procedures.
- Identifies, understands, analyses and interprets current market trends, buying patterns, demands, policies, requirements of customers and uses results in conducting business forecasts.
- Sources, selects and negotiates for the best purchase package in terms of quality, price, terms, promotions, deliveries and services with suppliers as per guidance from the Head of Procurement.
- Maintains a complete, accurate and updated purchasing record/data which includes price, supplier data and profile and other related information in the system.
- Schedules and conducts store visits and capture performance and scenarios for updates, developments, solutions and results and report and the same to superiors.
- Communicates with external companies, vendors and internal departments across the business when necessary on procurement requirement to ensure business cycle is completed and results are achieved.
- Conducts product, price and promotion benchmarking against competitors and suggests strategies and presents reports to superiors on how to improve and be competitive in the market.
- Coordinates with departmental units, internal customers and suppliers in the procurement processes and activities to enable smooth procurement processes with proper trouble shooting methods.
- Handles and monitors the settlement of claims to suppliers for damages, shortage, missing items and expiry, etc.
- Investigates, mediates and resolves vendor or supplier disputes, complaints or issues regarding products and services and payments.
- Negotiates and communicates with vendors/suppliers regarding product expiry, discrepancies and complaints & negotiates corresponding compensation for the same.
- Monitors and coordinates deliveries of products to ensure that all products and services are delivered on a timely basis including consolidations.
- Coordinates with the retail operations team, logistics and other related departments to ensure fill rates, replenishment of merchandise and compliance on merchandising and planograms.
- Assists the Procurement Manager in negotiating with vendors on Gondola/display rentals and other incomes in the retail outlets and ensure timely remuneration for the same.
- Does strict monitoring, tracking and managing of expiry and slow-moving items at the warehouse and in retail outlets so as to discontinue non-moving SKUs and introduce new SKUs.
- Maintains awareness of regulations to ensure compliance with Qatar, customs, laws, regulations and local authorities.
- Prepares reports and consolidates data which allows category level to SKU level analysis of profitability and performance.
- Visiting trade fairs and exhibitions. Competent to be able to negotiate B2B deals.

**4. OPERATING ENVIRONMENT**
- Job location might change based on business requirement. Job holder may be relocated to any office or department.
- The working environment is physically demanding of time such as working long hours, working on
weekends and holidays.

**5. KEY COMPETENCIES**
- Contracting/Negotiation/ Procurement
- Knowledge of various types of contracts, techniques for contracting or procurement, and contract negotiation and administration and ability to negotiate to find mutually acceptable solutions.
- Product Knowledge
- Strong knowledge and information about assigned commodities, products of specialization and current market trends.
- Decision Making
- Makes sound, well-informed, and objective decisions, perceives the impact and implications of decisions, commits to action even to challenging situations.
- Ethics and Integrity
- Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others.
- Communication and comprehension
- Able to