Logistics Coordinator

**EMFI Qatar Group** is looking for a **Logistics Coordinator (PHCC)** with the following qualifications:
**Qualification**:

- Bachelor’s degree in business administration, logistics, finance, or any equivalent professional discipline

**Skills Requirements**:

- Inventory/Logistics Management.
- Knowledge of Supply Chain Management Skills.
- Procurement & Project Management skills.
- Trouble Shooting, Analytical & Problem-Solving skills.
- Microsoft Presentation and Excel skills.
- Experience in Oracle Inventory and Sourcing module.
- Hands-on experience on WMS system.
- Time management and Leadership Skills.
- Mandatory English reading and communication skill

**Experience**:

- Minimum 8 years of Logistics experience, of which 6 years of similar experience in Logistics Management including inventory, purchase, sourcing, and contract management is required within the government sector in healthcare entities in Qatar.
- Proficiency in ERP software and other logistics management tools.
- With GCC Experience
- With Valid Qatar Driving License.

**Role/Duties**:

- Prepare comprehensive tender documentation for the procurement of supplies, ensuring compliance with all regulatory and organizational standards.
- Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender Evaluation Check lists etc.
- Work closely with other departments (Contracts& Procurement, operations, and finance) to align logistics strategies with overall business objectives.
- Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
- Reviewing purchase orders and shipping documents to ensure accuracy.
- Distribute stocks to health centres based on their logístical requirements, ensuring that necessary supplies are delivered promptly and aligned with health centre needs.
- Monitor stock items, analyse usage trends, and place timely orders to maintain optimal inventory levels, preventing shortages or excess stock.
- Conduct site visits to health centres to verify and assess furniture requests, ensuring requirements align with facility needs and organizational protocols before approval.
- Prepare detailed inspection reports for furniture requests, documenting findings and recommendations to facilitate informed decision-making regarding approvals.
- Manage and arranging transportation, storage and delivery with suppliers.
- Monitor and coordinate the logistics of deliveries between suppliers to ensure adherence to agreed timelines and destinations.
- Supplier Delivery Follow up for post contracts/LPO:

- tracking the delivery time and status.
- Facilitate the processing of Payment Orders through the ERP System, ensuring accuracy and compliance with financial protocols.
- Primary interface with the vendor and PHCC Finance Team for all invoice submission and related follow up.
- Review Supplier Invoice and Cross-checking Delivery note /timesheet and preparing Payment order through ERP System.
- Prepare work Confirmation report for projects based on PHCC Contracts terms and get necessary approval from management and forward to Contract Department.
- Provide timely and accurate information to line managers regarding contract status, including any potential issues or discrepancies.
- Assist in the preparation of financial documents, including certificates of approval and work completion based on contract agreements.
- Raise Internal requisition in Oracle ERP System for Consumables reequipment.
- Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.
- Maintain accurate documentation related to inventory, orders, and supplier contracts.
- Monitor logistics budgets and expenditures, ensuring that operations remain within budgetary constraints.
- Coordinate with stakeholders for the annual stock count in PHCC stores and the central warehouse.
- Assist in training new staff on logistics processes and ERP systems as necessary to ensure a knowledgeable and capable team.

**Job Types**: Full-time, Permanent, Contract

Pay: QAR1.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Logistics: 8 years (required)
- Logistics Management: 6 years (required)

License/Certification:

- Qatar Driving License (required)