Admin Executive

4 days ago

Doha, Qatar Flow Specialty Coffeee Full time

**Job Title: Admin Executive**

**Job Summary**:
As an Admin Executive, you will play a crucial role in ensuring the smooth and efficient operation of the office. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.

**Key Responsibilities**:
Reception & Guest Services
- Schedule appointments, meetings, and coordinate calendar activities and preparing presentations.
- Perform various administrative tasks and special projects as assigned.

**Administrative Support**
- Maintain documentation, manage filing systems, and assist with clerical duties
- Prepare daily reports, assist with staff roasters, and manage internal calendars
- Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the flights; booking other transportation; arranging lodging and meeting accommodations
- Upholding legal documents of the company

**Hospitality Integration**
- Assist in setting up events or meetings, ensuring hospitality standards are met
- Liaise with suppliers, vendors, and outlet staff to support daily operations

**Facility & Supplies Management**
- Monitor and order office and front-of-house supplies
- Coordinate maintenance requests

**Communication & Coordination**
- Act as a liaison between departments to ensure smooth operations
- Disseminate internal communications and updates to staff

**Customer Feedback & Service Improvement**
- Collect and report customer feedback to management
- Suggest improvements to enhance guest satisfaction

**Qualifications & Skills**:

- Fluent in English, both written and spoken, with excellent communication skills.
- Computer literate with strong administrative and organizational skills.
- Preferably, at least 3 years of experience working in Qatar.
- Ability to keep clear and accurate records and reports.
- Ability to use computer and rapidly input data and retrieve records and information.
- Good understanding of office management and maintenance coordination
- Excellent communication, organizational, and multitasking skills
- Ability to handle sensitive and confidential information with professionalism
- Bachelor's degree in Business Administration or a related field (preferred)
- Ability to work independently and collaboratively with cross-functional teams

If you are a proactive, strategic thinker with a passion for administrative excellence, we invite you to join our team and help drive operational success.

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