Front Desk Receptionist

4 days ago

Doha, Qatar The Royal Grammar School, Guildford in Qatar Full time

We are looking for an experienced Front Desk Receptionist to provide excellent organizational and administrative support in managing the day-to-day activities.

**Key responsibilities**:

- To provide administration support for Head of Primary and Secondary School
- To deal appropriately with requests from parents, students and teachers for information

**Job description and specific duties**:

- Be available at the front desk to liaise with visitors regarding school matters
- Translate school documents
- Maintain records on pupil details, referring amendments to the relevant admin department
- Sending of Primary & secondary school documentation (eg. letters to parents as directed by the Head Teacher)
- Provide support in meetings where translation is necessary
- To provide confidential administration support to the Head of primary & Secondary
- To assist where needed with school activities and functions e.g. school fair, open day, parents meet, etc
- To print out school certificates and reports (including student reports, letters and transcripts)
- Prepare/type letter for parents whenever it’s needed
- To liaise regularly and clearly with the administration manager to ensure consistency of communication and action across the whole school
- Familiar with NSIS (ministry system) & provide support whenever it’s needed
- Assist with students pick up

**Attendance responsibilities**:

- To ensure that all registers are complete, and no missing marks or unexplained absences remain blank
- To monitor the attendance of any ‘vulnerable’ students as identified from Head of Students, form tutor and the heads
- To work with the heads and parents to promote attendance
- To meet with the heads / year leaders to present and discuss attendance issues
- To monitor, identify and contact students that have not returned to school
- To oversee and, where necessary, support with students that arrive late or Students that sign-out during the school day

**Qualifications**:

- College or University graduate
- Minimum two years school experience
- Customer interaction in previous employment
- Familiar with NSIS (ministry system)

**Skills and Knowledge**:

- Strong interpersonal and communication skills in English
- Flexible; must be able to multitask
- Must be organized with handling documentation
- Computer-literate
- Quick learner

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.

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