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Executive Personal Assistant

2 weeks ago

Doha, Qatar That's Living Full time

We are looking for an EXECUTIVE PERSONAL ASSISTANT, FEMALE, with minimum 5 to 7 years of experience as Executive Personal Assistant, graduate of Bachelor’s degree in Business Administration or any related field, holding a valid Qatar ID and able to provide NOC to join our company located at Doha, Qatar.

Summary:
The Executive Personal Assistant’s responsibilities include managing calendars and preparing various reports. To be successful in this role, she should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, she will contribute to the efficiency of our business by providing personalized and timely support to the Warehouse and Workshop staff.

**Functions**:
**Your duties will consist of but will not be limited to**:
1. Manage information flow in a timely and accurate manner.

2. Manage executives’ calendars and set up meetings.

3. Prepare reports.

4. Ensure to maintain records for office supply inventory.

6. Take minutes during meetings.

7. Screen and direct phone calls and distribute correspondence.

8. Organize and maintain the office filing system.

9. Make travel arrangements for the executives.

10. Other related duties as assigned by the executives.

**Skills**:

- Advanced proficiency in managing documents, spreadsheets, and databases.
- Ability to liaise on administrative matters.
- Exceptional filing, recordkeeping, and organizational skills.
- Working knowledge with printers, copiers, scanners, and fax machines.
- Proficiency in appointments scheduling and call forwarding systems.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

**Salary**: From QAR10,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant or Personal Assistant: 4 years (required)