Administrative Assistant

1 week ago

Doha, Qatar Nakilat Full time

**Job Summary and Purpose**:
Provide administrative and secretarial assistance to Transport function while ensuring proper documents and records are maintained for the work carried out in the function.

**Accountabilities**:
**Key Accountabilities**:
1. Implement rules and regulations pertaining to transport function so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
3. Update system records and co-ordinate with Account / HR and other Departments on matters related to the transport function. Create and maintain various documents and records as required in the SAP and other filing systems.
4. Draft and issue of memos and circulars as necessary.
5. Provide administrative support to various stake holders in the department.
6. To maintain proper filling of all documents handled in the department (system records and manual as required).
7. Keep the office stationery and monitor usage.
8. Coordination with other departments on administrative or transport matters or as instructed by supervisors.
9. Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.
10. Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP / material inventory System
11. Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
12. Performs other secretarial and clerical duties or assignments as directed.

**Accountabilities - 2**:
**Accountabilities - 3**:
**Accountabilities - 4**:
**Competencies**:

- Achievement Oriented
Collaboration & Teamwork
Customer Centricity
Drive Vision
Empower & Nurture Talent
Interactive Communication
Solution Oriented

**Key Result Areas**:
**Interactions and Working Relations**:
**Internal**: All staff in the department and other sections.
**Purpose**: Coordination and communication on matters related to the department function.
**External**: Nil
**Purpose**: Nil

**Financial Authorities**:

- Nil

**Qualifications, Experience and Job Skills**:
**Qualifications**:

- Knowledge of SAP & Office soft wares.
- Graduate in any discipline.

**Experience**:

- Clerical & administrative experience in a large commercial & business set-up. Experience in transport companies would be desirable.
- 4 years experience.

**Job Specific Competencies**:
**II. Technical Competency**:

- Language Skills:

- English (written & verbal) / Hindi - Urdu (Verbal) /Arabic (desirable)
- MS Office Skills
- Ability to draft letters and memos
- Fair accounting / finance skills
- Adaptability
- Initiative/Creative
- Interpersonal Skills
- Organizational Skills
- Valuing Diversity

**Administrative Assistant - Transport**:

- Department: Hub Services- City: Ras Laffan

**Job Segment**:Administrative Assistant, Data Entry, Secretary, Quality Assurance, QA, Administrative, Technology, Quality

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