Procurement Agent

Title: Procurement Agent

Location: Qatar

Org Unit: Finance

Work Days: Sunday-Thursday

**Position Summary**:

- Provides the business support required for the procurement of specialized services/supplies, seeking the best total value package of quality, price, and service. This role is primarily responsible for the procurement of goods and services, establishing and maintaining relationships with vendors, service provides to ensure compliance and continuous improvements to stakeholders. This role may also require collaboration with various departments in WCM NY to coordinate end-to-end procurement activities and resolve issues related to shipments of medical and research services/supplies.**Responsibilities**:

- Liaises between institutional and external customers and vendors to coordinate and execute the procurement of specialized services/supplies, or as assigned.
- Develops and maintains relationships with vendors and internal costumers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers.
- Serves as a professional agent between WCMQ and clients on provided procurement and sourcing services.
- Maintains contact and consults with end-users to prepare specifications for items/equipment or services as required.
- Provides customers with proper policies and procedures, information, and advice regarding options and order status.
- Prepares proposals, quotation requests, and bids. Summarizes findings for analysis and decision-making.
- Reviews requisitions, confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
- Ensures timely and professional resolution of issues. Promptly follows up with vendors to ensure customers’ needs are being met.
- Produces and analyzes reports, projections, benchmarks, and graphs related to area responsibilities. Investigates and qualifies suppliers based on forwarding demand forecasts. Seeks new sources of supply.
- Negotiates price and delivery with potential suppliers. Defines value according to the knowledge of market price. Prepares and follows up on Purchase Orders
- Prepares departmental Standard Operating Procedures (SOP’s) for area responsibilities as necessary.
- Responsible for appropriate use and ensuring proper documentation for procurement card charges.
- Assists with negotiation of vendor contracts for assigned commodity areas and review initial contracts to ensure inclusion of pre-agreed standard terms and conditions. Escalates concerns for senior review as appropriate.
- Maintains procurement and contract documents in a systematic and auditable manner.
- Maintains delegated sections of Master Data within the financial enterprise system
- Performs other related tasks as assigned.

**Education**:

- Bachelor's Degree

**Experience**:

- Bachelor’s Degree in any discipline (preferably logistics, supply chain management) with 5-6 years of relevant experience.- Preference for professional purchasing/procurement certifications such as CSCP as well as membership of professional procurement or supply chain body such as APICS.- Prior working experience in research, medical or educational environment preferred.**Knowledge, Skills and Abilities**:

- Good communication and interpersonal skills to effectively interact with a variety of customers.
- Strong attention to detail, and ability to multi-task with demanding timeframes.
- Previously demonstrated ability to work independently.
- Advanced level proficiency in MS Suite of products including Word, Excel, Access, PowerPoint, etc.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Must be bilingual with proficiency in both English & Arabic.

**Licenses and Certifications**:
**Working Conditions/Physical Demands**:
Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar Foundation. The first medical school in Qatar and a pioneer of coeducation at university level, WCM-Q offers an integrated program of pre-medical and medical studies leading to the Cornell University M.D. degree. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments.

Enrollment has grown rapidly from 25 first year pre-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007.

WCM-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:

- to provide the finest education possible for medical students
- to conduct research at the cutting edge of knowledge
- to improve health care both now and for future generations
- to provide the highest quality of care to the community

Weill Cornell Medicine-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.