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CEO Personal Assistant\executive Secretary

2 weeks ago

Doha, Qatar Dieture Full time

**1. Job Purpose Statement**

To provide professional, proactive and comprehensive support a CEO within the business.

Be the first point of contact for the CEO and take ownership of requests and communications and action them in a timely and appropriate manner.

**2. Job Accountabilities**

Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.

Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.

Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.

Organize and process expense claims for the CEO.

To ensure all actions are logged, tracked and completed in a timely manner.

Assisting with team social events.

**3. Skills and Experience**

Experience in a PA role gained in a B2C environment

Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times

Exceptional organization skills with an ability to priorities an often conflicting workload

Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment

Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure/stressful situations

In depth working knowledge of Office apps.

**4. Other Skills**

Process Improvement, Problem Solving, People Skills, Teamwork, Managing Processes, -Emphasizing Excellence, Strong creative and analytical thinking.

**Experience**:

- Office Management: 2 years (required)

**Language**:

- English (required)

Ability to Commute:

- Doha (required)