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Document Controller

3 weeks ago

Doha, Qatar Control Engineering, Trading and Contracting. Pvt. W.L.L Full time

Review all Incoming Correspondences & distribute the documents internally for the action of respective personnel.
- Reviewing all Transmittal Inn (TI) and Transmittal Out (TO) with the Project Registries before distributing as per the DDM to concerned parties.
- Responsible for the accuracy and reliability of Engineering records/databases held within Project Registries, Document Retrieval with Efficiency & Conduct Necessary Quality checks on documents.
- Sets up and maintains filing system for Project documents such as: Contract Documents, Variation orders, Work orders, Work Change requests (TDR’s & PVLDR’s), TAG Requests, SPIRs, Drawings (IFI, IFC, IFA, AFC, RLM & AS BUILT), Material Approval Request (MAR’s), ITPs, Method statements, Manuals, Datasheets, Specifications, NCR’ & CAR’s, Technical queries (TQ’s), RFI’s, and other miscellaneous project specific documents.
- Expertise in Creating Dossiers Index, File formats verification, revision identification, Compilation of Hand over documents (MCC, RFC, RFSU, SAT) as per System/Sub-System, and preparation of Final Hand Over Project Dossier.
- Prepare Documents status reports, technical reports, administrative reports, and presentations from project registry data & database for senior colleagues. In addition to that, Progress Monitoring Report, Follow-up report for non-submitted items, commented documents and on hold documents/ drawings are generated in a daily, weekly, and monthly sequence.
- Ensured that Vendor deliverables are provided as part of Purchase orders, and regular follow-ups were made for the outstanding Vendor deliverables.
- Responsible for coordinating with all departments of the company to ensure that Project documents are kept in the right place and discipline. Ensured that Obsolete/Superseded items are kept away from use.
- Responsible for keeping the project’s document approval/distribution matrix, updated upon request by the project manager.
- Document Control activities for the Project Management team [PMT], Design & Supervision Consultant, Main contractors, Sub-Contractors, Vendors etc. is monitored from Project Kick-off to Final Hand over.
- Software exposure - MS Word, MS Excel, MS PowerPoint, MS Access, Adobe reader, Acrobat Professional
- EDMS Skills - PDMS, Assai web, SharePoint, One drive etc..

Note**:Available locally in Qatar with Transferable Visa with NOC Only must apply.**

**Job Types**: Full-time, Permanent

**Experience**:

- Oil & gas: 5 years (required)

**Location**:

- Doha (preferred)

Application Deadline: 30/08/2024
Expected Start Date: 01/09/2024