Site Coordinator

2 hours ago

Doha Qatar Swan Global WLL Full time $45,000 - $90,000 per year

Key Responsibilities: 1. Pre -Mobilization Briefing:· Conductcomprehensive briefings for workers prior to deployment, covering criticaltopics such as Personal Protective Equipment (PPE), required tools, detailedjob descriptions, reporting times, attendance tracking protocols, and documentverification procedures.· Ensure that allworkers arrive on deployment day with the mandated PPE, tools, gate passes, andrelevant documentation, achieving a goal of 100% attendance.· Communicate newproject requirements clearly to ensure all workers are informed and prepared.2. Deployment Coordination:· Collaborateclosely with site in -charges and workers to facilitate a seamless deploymentprocess, ensuring an efficient handover of responsibilities.· Overseeessential pre -employment processes such as trade tests, Health, Safety, andEnvironment (HSE) inductions, and medical screenings, enabling workers tocommence their duties without any hindrance.· Provideattendance reports and feedback to the operations team for ongoing tracking andnecessary updates.3. Attendance and Invoice Management:· Collect andverify timesheets and attendance records for deployed workers monthly tosupport the preparation of client invoices.4. Grievance Redressal:· Address andresolve worker grievances that may arise regarding attendance discrepancies,project amenities, working conditions, and management -related complaints.· Professionallymanage client grievances related to worker productivity, adherence to legalrequirements, compliance with PPE standards, and provision of necessary tools.5. Project Updates and Risk Mitigation:· Gather andrelay updates on project progress to the operations team, addressing issuesrelated to client credibility, payment concerns, and legal matters.· Collaborate indeveloping strategies aimed at mitigating identified risks associated with clients'project.6. Sales Opportunities:· Recognize andcommunicate potential upselling and cross -selling opportunities to theoperations and sales teams within existing projects.7. Emergency Support:· Provideimmediate assistance to workers and clients during medical emergenciesoccurring within duty hours.8. Gate Pass Coordination:· Oversee theapplication and renewal processes for gate passes as required by the operationsteam, ensuring compliance and timely processing.9. Amenities Oversight:· Ensure that allworkers have access to essential amenities in project site, including restareas, washrooms, safety and security provisions, drinking water, diningfacilities, transportation, and first aid services.10. Financial Support:· Collaboratewith finance and operations teams to facilitate the submission of invoices andfollow up on outstanding payments as necessary.11. Candidate Sourcing:· Assistoperations and administrative teams in sourcing candidates from local marketsor vendors, ensuring a reliable pipeline of qualified personnel.· Support operationsteam in renewal of gate passes and the collection of necessary documentationfrom locally sourced candidates.13. Reporting:   Compile andsubmit daily activity reports to the supervisor, documenting key activities,progress, and any issues encountered.

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