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Procurement Specialist

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Qatar Foundation Full time
Description

Job Purpose:
The Procurement specialist is Responsible for implementation of procurement strategies, policies, processes and systems such as inventory management, contract negotiation, business support, management contracts. Maintaining records to meet statutory obligations. The responsibilities 
include third-party management, logistics, and warehousing and inventory management. This position will be supporting all QNL departments and activities to ensure materials availability. 

Key Result Areas:

  • Reviews and processes requisitions and release purchase orders. 
  • Determines vendor sources and obtains product information. Ensures specifications are met. Maintains contact with vendors and ensures compliance with contracts. 
  • Investigates and resolves conflicts with vendors and departments as it relates to quotes, bids, and outstanding invoices. 
  • Prepares, evaluates and process bid proposals. 
  • Advises departments on purchasing/procurement policies and procedures and provides 
    vendor sources. 
  • Conducts and participate in preparation of technical evaluations. 
  • Provides procurement training, guidance and support to departments. 
  • Answers inquiries regarding complex policies and procedures as it relates to the purchasing of goods and payment of services. 
  • Gathers and records data to prepare reports. 
  • Prepare technical letters, memos, and other similar documents related to area of 
    responsibility. 
  • Manage and prepare for audits as per QF policies and procedures. 
  • Manage the relation with QF procurement 
  • Ensure compliance with procurement directorate policies and procedures and wide QF policies and procedures. 
  • Manage warehousing and logistics for QNL materials. 
  • Negotiate contracts with vendors and suppliers in accordance with QF policies and 
    procedures. 
  • Coordinate purchasing activities with other departments such as Logistics and Finance. 
  • Familiarize, understand and implement QF health, safety, and environment policy, procedures, legal regulations and objectives applicable to areas of responsibility.
  • Ensures coordination with HSE department in implementing, monitoring and reviewing of HSE performance to ensure work under his/her control is performed in a safe, healthy and environmentally sound manner. 
  • This position includes, but is not limited to, other duties as required and defined by the scope, purpose, and spirit of the institution and are not always indicative of the title and grade of the position.