Office Admin/ Onsite-Doha

Job description:

Job Title: Office Admin - Qatar

Company Overview:

Futad Advertising is a Qatar-based innovative multimedia platform that specializes in creating cutting-edge technological experiences. We offer various innovative products, ranging from digital solutions to interactive media experiences. We are looking for a dynamic and highly organized Office Admin to join our creative team in Qatar.

Job Purpose:

The Office Admin is responsible for ensuring the smooth and efficient daily operations of the office by managing administrative tasks, supporting management and staff, and maintaining organized systems and workflows. This role involves handling documentation, coordinating communication, managing office supplies, assisting with HR and operational activities, and providing overall support to ensure a productive and professional work environment that aligns with Futad's standards and goals.

Key Responsibilities:

• Manage daily administrative operations and office coordination.
• Prepare and maintain company documents, contracts, and records.
• Coordinate with internal teams, clients, and suppliers when required
• Support HR-related tasks (attendance, onboarding documents, staff coordination).
• Assist project and production teams with documentation and scheduling.
• Handle emails, phone calls, and communication follow-ups.
• Monitor office supplies, equipment, and basic procurement needs.
• Maintain digital and physical filing systems for easy retrieval.
• Support event, production, and site teams with required paperwork.
• Ensure smooth daily workflow by assisting management with administrative duties.

Required Skills & Experience:

• Bachelor's degree in Business Administration, Office Management, or any related field.
• 3–5 years of experience in administrative or office support roles.
• Strong knowledge of office operations, administrative procedures, and documentation management.
• Proven ability to handle multiple tasks, prioritize workload, and meet deadlines.
• Excellent communication, coordination, and organizational skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office software/tools.
• Experience in handling office correspondence, staff coordination, and record management.
• Ability to assist with HR-related tasks, such as attendance monitoring, onboarding support, and file maintenance.
• Strong problem-solving skills and attention to detail.
• Ability to manage office supplies, logistics, and vendor coordination effectively.
• Professional, proactive, and able to maintain confidentiality in all matters.

Preferred Qualifications:

• Master's degree in Business Administration (MBA) or a related field is an added advantage.
• Experience working in fast-paced environments such as advertising, events, production, or operational support offices.
• Familiarity with office coordination for event-related or production-related activities (scheduling, documentation, logistics support).
• Experience in supporting teams involved in fit-outs, exhibitions, or production workflows is a plus.
• Knowledge of basic finance support functions such as petty cash handling, invoice tracking, or procurement assistance.
• Strong understanding of office technology, equipment, and basic troubleshooting.
• Qatar Driving License is an added advantage for handling office errands and logistical coordination.

Language: English (Required), Arabic (Plus)

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Job Type: Full-time

Pay: QAR3, QAR3,500.00 per month

Language:

• arabic (Preferred)
• english (Required)