Executive Assistant to the Chief Administration Officer

20 hours ago

Doha, Baladīyat ad Dawḩah, Qatar Leelaak HR Solutions Full time

Brief Job Description and Requirements

Job Position: Executive Assistant to the Chief Administration Officer

Location: Doha, Qatar

Duration: Permanent

Job Purpose: Provide comprehensive administrative support to department heads by coordinating schedules, managing communications, preparing documents, and organizing events to ensure efficient operations across the organization. The Executive Assistant serves as the primary point of contact and coordination for internal constituencies (finance team, management team, staff, and Company's governing bodies) and external parties (financial institutions, auditors, consulting firms, Company's partners) on all matters pertaining to the CF & PO Office.

Minimum Qualification: A Bachelor's Degree in Business Administration.

Minimum Experience: Minimum 8 years of experience in similar roles in large companies, of which at least 3 years are in positions of progressively increasing managerial responsibilities, demonstrating a strong need for effective leadership skills.

Key Responsibilities:

Planning and Coordination

  • Provide comprehensive administrative support to all department heads across the organization.
  • Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements for all departments.
  • Prepare and edit correspondence, communications, presentations, and other documents for various departments.
  • Facilitate internal and external communications between departments, ensuring timely and accurate dissemination of information.
  • Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and taking minutes.
  • Manage and maintain accurate records and documentation, ensuring confidentiality and security of sensitive information.
  • Support project management activities by tracking deadlines, deliverables, and ensuring follow-up actions are completed.

Policies, Systems, Processes & Procedures

  • Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Continuous Improvement

  • Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Reporting

  • Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies and quality standards.
  • Preferred only for Female Candidates.
  • Salary: Best in the industry.

Only shortlisted candidates will be contacted for interviews.

Interested candidates may forward their CV to

or WhatsApp

Follow us on Instagram: @leelaakhrsolutions

Job Types: Full-time, Permanent

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