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Procurement Officer

3 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Gulf Helicopters Full time

Gulf Helicopters Company
Job Objective
The Supply Chain and Continuous Improvement Specialist at GHC is responsible for streamlining and

improving the end-to-end supply chain processes within the organization. This role involves managing the procurement of materials, optimizing inventory management, and implementing continuous improvement methodologies to enhance operational efficiency. This position involves closely monitoring Reorder Level (ROL) and Maximum Order Level (MOL) parameters and implementing continuous improvement initiatives to optimize our supply chain activities, as well as overseeing supplier performance through data analyses.

The primary goal is to ensure a seamless flow of materials and parts necessary for aircraft maintenance

and operational activities while actively identifying and implementing improvements across various

functions. while fostering continuous improvement by eliminating waste and inefficiencies within the Supply Chain Organization, ensuring that we consistently deliver top-tier aviation services.

*Description
Key Responsibilities and Accountabilities*

  • Collaborate with suppliers, vendors, and internal stakeholders to ensure timely procurement of aviation materials, spare parts, and equipment.
  • Monitor inventory levels and develop strategies to prevent stockouts or overstock situations.
  • Utilize advanced analytics tools and software to track inventory levels and generate timely reports.
  • Generate regular reports on ROL and MOL performance and present findings to management.
  • Use data analytics to identify trends and areas for improvement in the supply chain.
  • Establish key performance indicators (KPIs) to evaluate supplier performance, including on-time delivery, quality, and cost.
  • Regularly analyze inventory levels to determine ROL and MOL thresholds for different products and materials.
  • Collaborate with cross-functional teams to ensure accurate and up-to-date data for ROL and MOL calculations and adjust ROL and MOL levels as necessary based on market demand, seasonality, and business objectives.
  • Implement best practices for supply chain efficiency, including demand forecasting, order processing, and supplier relationship management.
  • Identify areas for improvement within the supply chain and operational processes.
  • Develop, implement, and manage continuous improvement projects using methodologies such as 5S, VSM, Six Sigma, or Kaizen and report progress on a periodic basis.
  • Facilitate process improvement workshops and initiatives involving cross-functional teams.
  • Define MRP system deficiencies, areas of improvement, and manage implementation of the
  • improvement projects with IT department and other stakeholders.
  • Analyses supply chain and operational data to identify bottlenecks, inefficiencies, and areas for optimization.
  • Generate reports to provide insights and recommendations for process enhancements and waste reductions.
  • Review historical data to identify trends, patterns, and areas of concern within the supply chain.
  • Identify and assess problematic suppliers, part numbers, or materials that have historically caused delays, quality issues, or increased costs.
  • Collaborate with relevant teams to develop strategies for addressing and improving the performance of these suppliers or parts.
  • Conduct thorough data analyses to assess supplier performance against established KPIs.
  • Identify underperforming suppliers and work with them to improve their performance.
  • Collaborate within the supply chain organization to evaluate and select potential new suppliers based on performance data.
  • Build and maintain strong relationships with suppliers and vendors, negotiating favorable terms and ensuring a reliable source of materials.
  • Monitor supplier performance and address any issues or concerns.
  • Collaborate with finance and procurement teams to control material costs and find opportunities for cost reduction without compromising quality.
  • Optimize budgeting and cost control efforts to align with company goals.
  • Conduct thorough analysis of supply chain and operational processes to establish benchmarks.
  • Assessing and quantify the positive impact of continuous improvement efforts and present the impact to management and implement process improvements and changes, tracking key performance indicators to measure the impact.
  • Regularly assess and document the benefits realized from process enhancements, such as cost savings, reduced lead times, improved service levels, and increased operational efficiency.
  • Implement strategies for efficient inventory management to minimize carrying costs while ensuring materials are readily available for maintenance and operational needs.
  • Identify problematic suppliers and part numbers through detail analysis and drive necessary corrective actions within the SCO.
  • Optimize stores and warehouse management procedures to ensure efficient inventory handling and accuracy.
  • Develop and implement logistics improvements to streamline transportation, warehousing, and distribution processes.
  • Enhance the coordination of materials across stores, warehouses, and transit, minimizing lead times and ensuring materials are readily available when needed.
  • Standardize and document supply chain processes to ensure consistency and compliance with aviation regulations and company policies.
  • Continuously improve technical skills in GHC MRP and ERP systems.
  • Such other duties as assigned by the Supply Chain Manager or Procurement & Supplier Relationship Manager.

Performance Indicators

  • %Reduced inventory levels
  • % Demand Forecast Satisfaction
  • Cost and time savings from reduced waste and inefficiencies
  • % satisfaction of scheduled requirements for the internal customers
  • Number of reduced AOG conditions due to parts shortages
  • Timely procurement (initiation and delivery of goods/ contract signing)
  • % Improved supplier performance

Communications & Working Relationships
*Internal:*

  • All GHC Departments

*External:*

  • Vendors/Suppliers
  • Service providers
  • 3rd Party Clients
  • MROs

*Qualifications:
Qualifications, Experience & Skills*

  • Bachelor's degree in Supply Chain Management, Business Administration, Project Management, Engineering, or a related field.
  • Proven experience in supply chain management, procurement, and continuous improvement initiatives, preferably in the aviation or MRO industry.
  • Experienced professional with relevant certifications on process improvement methodologies.
  • Proficiency in using MRP software and Microsoft Office Suite.
  • Strong knowledge of aviation materials, parts, and regulations.
  • Experienced in managing and facilitating continuous improvement events and initiatives.
  • Excellent analytical, communication, and problem-solving skills.
  • Proficiency in data analysis and reporting tools.
  • Detail-oriented and able to work well in a fast-paced and dynamic environment.
  • Familiarity with quality control processes and supplier management.
  • Excellent observer with a keen eye for identifying areas of improvement.
  • Strong analytical skills with the ability to collect, organize, analyze, and interpret large datasets.
  • Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

*Experience:*

  • Minimum 5 years of relevant experience in aviation industry

*Job-Specific Skills:*

  • Prior experience in procurement for similar sized aviation organization within a related strong planning and management skills
  • Excellent command of English
  • Very good awareness of Organization's operations including projects and initiatives
  • Detail-oriented with strong problem-solving and critical-thinking abilities.
  • Good understanding of Just-in-Time management and inventory control

Decision Making Authority

  • Develop, implement, and manage continuous improvement projects
  • Facilitate process improvement workshops and initiatives involving cross-functional teams.
  • Define MRP system deficiencies, areas of improvement, and manage implementation of the improvement projects with IT department and other stakeholders.
  • Initiate improvements related to procurement policies and procedures
  • Define cost and time saving opportunities and eliminate waste
  • Approve requests for procurement and review said requests

Behavioral Competencies
*Description*

  • Excellent judgement, planning, and information analysis skills
  • Excellent data analysis and continuous improvement tools application skills
  • Stakeholder management with excellent Communication skills
  • Idea and Initiative Development
  • Proactive
  • Teamwork