Administrative Assistant

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Darwish Interserve WLL Full time

Job Title: Administrative Assistant - Arabic

Location: Qatar

Job Overview

We are looking to hire a detail-oriented and proactive Administrative Assistant to join our esteemed organization. The ideal candidate will provide comprehensive administrative and documentation support to operations, engineering, and management teams, ensuring compliance with internal procedures, client requirements, and local regulations.

Key Responsibilities

  • Follow FGS-QA/QC documents, procedures, and standards, and maintain accurate records
  • Coordinate and communicate internally with Section Engineers and relevant departments
  • Print, scan, distribute, upload, and archive documents in accordance with QU procedures
  • Collect, register, and manage all technical documents (drawings, specifications, prints) in the Shareholder system
  • Review, update, and control documents related to maintenance, construction, and quality assurance
  • Ensure personnel are informed of updated document versions and provide guidance on document access
  • Handle and maintain records across multiple departments and sections
  • Maintain strict confidentiality of sensitive and official documents
  • Draft professional official letters and correspondence related to construction, facilities management, and maintenance
  • Translate official documents, contracts, letters, and reports accurately between Arabic and English
  • Prepare, review, and manage official correspondence in both Arabic and English
  • Liaise with and follow up on documentation with government bodies and authorities (ministries, municipalities, regulatory entities)
  • Coordinate submissions, approvals, renewals, permits, licenses, and official records
  • Maintain organized records of all correspondence, approvals, and government transactions
  • Support operations and management teams with administrative coordination, reporting, and documentation
  • Assist in preparing reports, presentations, and operational updates
  • Ensure all documentation complies with local regulations, client requirements, and company standards
  • Perform other administrative and operational duties as assigned by management

Education & Experience

  • Minimum three (3) years' experience in Administrator
  • Must be full time Graduate from recognized college/ University or equivalent qualification
  • Candidate must also have excellent communication skills and proficient use of Microsoft Office applications (Word, excel, power point etc.), Internet browsing/searching, data transferring, making reports with good formatting…etc.
  • Proven experience in an administrative or operations coordination role (facility management experience is an advantage)
  • Proficient in MS Office (Word, Excel, Outlook)
  • Ability to work under pressure and manage multiple tasks
  • Strong communication and interpersonal skills
  • Attention to detail and problem-solving ability
  • Strong organizational and time-management skills
  • Proficiency in Arabic and English (spoken and written)

Job Type: Full-time

Application Question(s):

  • How many years of experience do you have in an Administrative Assistant or Administrator role?
  • Are you proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)?
  • Do you have experience drafting official letters, reports, or correspondence in Arabic and English?
  • Are you fluent in both Arabic and English (spoken and written)?
  • What is your Notice Period ?
  • What is your Current Salary ?
  • What is your Expected Salary ?

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