Examination Officer

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time

Liaising with a wide range of internal andexternal stakeholders including students parents Heads ofDepartments Heads of Years teachers reception staff site staff ITstaff and awarding organizations

Being aware ofexamination changes each academic year

Managinginvigilators. This includes training new invigilators and updatingexisting invigilators on rules and regulation changes on an annualbasis

Updating examinationrelatedpolicies

Managing the examination entry processincluding gathering information from teaching staff to ensure thatstudents examination entries are made correctly and on time makingamendments/withdrawals etc.

Managing theexamination preparation process. This includes preparingexamination timetables for students and staff; creating seatingplans for each examination room; briefing candidates staff andparents; receiving checking and securely storing confidentialexamination materials; administering internal assessmentetc.

Liaising with the Senior Leadership Teamand other relevant staff regarding examination entries courseworkand assessment procedures and protocols and ensuring the smoothrunning of the examination cycle at all key stages for bothinternal and external exams.

Creating examsschedules for internal and external exams

Downloading all relevant base data (exam boards) into SIMs ExamsManagement system

Liaising with the SeniorLeadership Team (Data & timetabling to discuss deadlinesand other exam related issues

Ensuring that allrequired information including that for external candidates isobtained and submitted accurately within set deadlines in relationto examination entries changes withdrawals remark requests andassessment data. Keep up to date with all Exam Boards rules andregulations and deadlines

Dealing with postresults enquiries processing and communicating this to departmentsand parents.

All aspects of the conduct of bothexternal and internal examinations as per examination boardrequirements and school policies andprocedures.

Providing SLT with exams schedulesupdating the school website and other systems

The processing and issuing of examination results in line withexamination board requirements and school policies andprocedures

The line management of allexamination invigilators including their induction trainingtimesheets rotas etc.

To keep up to date recordsand procedure for Taallum Group onsiteinspection

Establish and maintain goodrelationships with all students parents colleagues and otherprofessionals

Organize public and internalexaminations including individual timetables for students hall /room and invigilation requirements

To coordinateinvigilation for school and external examinations asrequired

To ensure that examination papers anddocumentation are securely stored as per examination boardrequirements

Ensure the school website is keptup to date with examination information

Ensuresafe storage and confidentiality of examinationmaterials

Ensure safe and secure distribution ofexamination scripts and coursework to relevantbodies

To liaise with examination boards andrelevant staff in relation to internal assessments examinationtimetable clashes and special requirements for SENstudents

To liaise with and follow up withHeads/Coordinators/Leaders and relevant staff to ensure courseworkexamination entries and other requests / changes are submittedwithin set deadlines

To set up exam venues asper examination board requirements

To coordinatethe posting of coursework and examination papers

To coordinate access arrangements with Administrator for allinternal and external exams

To coordinate examcertificates and arrange for them to reach students either inperson or by posting

To maintain and updateinformation held on school database systems relating to assessmentand examinations

To provide instructions and /orassist teachers in relation to examination entries internalassessments and assessment data requirements

Toset up and maintain archive files and historical data relating toassessment and examination results

To inputexamination entries and results into school database systems asrequired

To coordinate the collection entry andextraction of data required to ensure statutory returns which arerelevant to the area are completed accurately and withindeadlines

To provide training for staff relatingto assessment and examination processes and protocols and createinstruction manuals to be used by staff

To beavailable on results days in order to process and issue examinationresults to staff and students as per examination board requirementsand school policies and procedures

To ensurethat data protection regulations are complied with andmaintained

To design user friendly reports tomeet the needs of the school in relation to assessment andexaminations

To establish in liaison with yourLine Manager contingency plans in case of emergencies includingpower cuts adverse weather conditions transportstrikes

To contribute to the evaluation anddevelopment of assessment and examinations within the school andmake recommendations to your Line Manager and the Senior LeadershipTeam

To report technical faults relating to theschool database systems and equipment to the ICT Manager followingschool reporting procedures and to track progress ofresolutions

To liaise with the Finance Dept onthe payment of examination fees according to the schools Feespolicy

To liaise with Staff to ensure that hallsand rooms are available and desks and chairs set out asrequired

To prepare and liaise with SLTregarding results day and enrolment

To attendparents evenings and open days/evenings asrequired

To attend relevant meetings andtraining sessions

To keep abreast ofdevelopments and changes in fields relevant to role such as theexamination changes in syllabi and entry requirements andcommunicate to staff

Oversee the management ofthe school external and internal examinationsystem.

Examination entries ensuring all entriesall accurate and meet examination boardrequirements

Manage all examination windowsensuring all staff are aware of the process and that allexaminations are conducted in accordance to externalguidance

Examination results including providinginformation for students staff parents and other appropriatebodies

Job Type: Fulltime

Pay:QAR QAR permonth

Education:

  • Bachelors(Preferred)

Experience:

  • Procurement:5 years(Required)

Language:

  • Arabic(Required)

License/Certification:

  • DrivingLicence (Required)
This job has been sourcedfrom an external job board.
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