Administrative Assistant/document Controller

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Al Faisal International Business & Security Services Full time

_Key Responsibilities:
_

  • Good understanding of office administration processes and practices
  • Ability to interface and interact with Management and Client Representatives at all levels
  • Experienced in the production of detailed documents/reports
  • Produce reports on documentation and progress as requested
  • Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
  • Contribute to compilation of final project dossiers, asbuilt portfolios and archiving
  • Liaising and providing administrative assistance to the Project and Engineering Dept., as well as all team members, as required
  • Create and provide monthly reports as required
  • Arrange meetings and record minutes when required
  • Liaise with client for the submission of quality control documents and permits
  • Maintain accurate filing system for project letters, reports, etc.
  • Preparing spreadsheet(s) and maintaining databases and logs, as required by the Project
  • Administrating and maintaining SharePoint, Project Workspaces, Project Drives and hard copy file systems as required
  • Maintaining consistency in project documentation for format and content, including editing and proofreading documents
  • Monitor progress of inhouse and Client reviews of technical data
  • Where required, input progress information (received from discipline engineers) at regular intervals as specified by the project)
  • Ensure master drawing files are kept up to date with latest revision
  • Ensure that stationery levels are maintained

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelor's (preferred)

Experience:

Administrative Assistance: 2 years (preferred)
Document Controller: 2 years (preferred)

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