CAFM & Planning Manager

7 days ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

Bin Yousef Facilities Management is looking for a CAFM & Planning Manager. The ideal candidate will be responsible for overseeing the efficient and effective operation of the CAFM system and works planning within Facilities Management business, ensuring adherence to the needs of both internal and external clients and alignment with Bin Yousef Facilities Management's strategic objectives.

Responsibilities

Your role involves managing, coordinating, and optimizing the performance of Bin Yousef Facilities Management's operations, with a focus on driving efficiency, managing costs, and maximizing client satisfaction. Your responsibilities include, but is not limited to the below:

Note: the candidate must have proven experience working with Archibus

Work Monitoring, Planning & Scheduling

  • To continuously manage and monitor tasks on CAFM and ensure that they are prioritized and delivered accordingly.
  • Design, implement and monitor PPM schedules to ensure that they are completed as per agreed timeframes / OEM requirements.
  • Ensure work Orders are batched into skill / location / contractor groups to ensure the most effective and efficient service delivery that helps achieve the KPI priorities and SLA timelines set against each job is attained.
  • Effectively and efficiently monitor works progress (via third parties in some cases) against agreed timeframes and report / escalate accordingly.
  • Manage and co-ordinate stores and spare part requirements to ensure timely ordering, delivery and issuing of spares and materials to ensure works can be executed efficiently.
  • Design, implement and monitor PPM schedules to ensure that they are completed as per agreed timeframes.

Computer Aided Facilities Management (CAFM) - Management & Support

  • Work with BYFM Senior team to design, procure and implement a new CAFM system.
  • Design and implement a new data capture and management protocol for asset capture and verification.
  • Ensure the Asset Register is actively maintained to include additions, deletions and changes, in particular those created via new works.
  • Ensure the correct task descriptions and H&S information are linked to all maintenance plans as defined by the OEM.
  • Ensure all work undertaken, for both planned maintenance and reactive, is recorded against the appropriate asset and that all spares and materials used are recorded against the correct asset.
  • All Supplier and staff resource lists are kept up to date on the CAFM System.
  • Act as the primary point of contact for all BYFM CAFM related matters. Including system user group interface with the wider BYFM IT dept.
  • Manage and lead the development and review of policies and practices for all BYFM planning matters.
  • To assist in the financial management of the department by providing accurate costing of labor hours/materials required where directed, for new/additional work.
  • Assist the finance and procurement team in producing purchase orders via the CAFM system.

Technical Management & Support

  • Assist the BYFM senior team in identifying, by perennial analysis, assets that are failing on a regular basis or have in proportionate cost expenditure compared to their asset value, so they may be considered for life cycle replacement.
  • Assist the BYFM senior team in identifying assets which could be under or over- maintained on planned maintenance by analyzing reactive call data.
  • Provide BYFM senior team with up-to-date reports, showing the status of various workloads and tasks etc.
  • Provide a flexible and professional approach to their responsibilities and provide an active input to updating procedures to improve efficiency of site plant and machinery.
  • Ensure compliance with BYFM policies, procedures, and guidelines by infirming senior management team if practice appears to contravene policy, or if concerned about any aspect of the work process etc.

Training & Development

  • Design, implement and manager a CAFM system training package via the provision of both formal and informal training etc to internal and external clients.
  • To liaise with all members of Staff and Contractors in arranging training/ familiarization sessions.
  • To undertake training as required, enabling staff to perform their duties.

Qualifications

  • Bachelor's degree in a related subject
  • 15 years experience with 10 years in a senior role
  • Tier 1 Soft FM provider
  • Middle East experience is essential
  • Experience working with CAFM systems (Archibus) is a must
  • Experience working with Procurement, Commercial / Contract Management
  • Strong leader and communication skills
  • Time Management and Client Management skills
  • Collaborative style of management
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